SYSTEM NAME:
Soldier Fitness Tracker System (April 17, 2014, 79 FR 21742)
SYSTEM LOCATION:
Army Analytics Group (AAG), 5253 Business Center Drive, Suite A, Fairfield, CA 93940-5703.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current Army military personnel (Active Duty, Reserve and National Guard), family members of Army service members and Army civilian employees; current Navy, Marine Corps and Air Force military personnel (Active Duty, Reserve and National Guard).
CATEGORIES OF RECORDS IN THE SYSTEM:
The Soldier Fitness Tracker System contains up-to-date and historical data related to family, emotional, spiritual, social, and physical fitness. It includes names, Social Security Number (SSN), DoD ID Number, dates of birth, gender, race, ethnic category, rank/grade, service, service component, occupation, education level, marital status, dependent quantities, home and unit location data, Unit Identification Code, component mobilization dates, Military Occupation Specialties Code, additional Skill Identifier Code, education level, mailing/home address, personal email address. The system will contain data on periodic and deployment health appraisal information and historical data on personnel and deployments including medical encounter information, periodic health and wellness survey information, readiness status information, longitudinal demographic and occupational information, assignment and deployment information, and results of aptitude tests. It also includes information related to enrollment and completion of programs to improve physical and mental functioning.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, Secretary of the Army; DoD Instruction 1100.13, Surveys of DoD Personnel; DoD Directive 6490.2, Comprehensive Health Surveillance; DoD Directive 6490.3, Deployment Health; DoD Directive 1404.10, Civilian Expeditionary Workforce; AR 600-63, The Army Health Program; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
The Soldier Fitness Tracker System supports a systematic collection, analysis, interpretation, and reporting of standardized, population based data for the purposes of self-assessing, characterizing, and developing individualized profiles to guide individuals through structured self-development training modules with the goal of improving mental and physical well-being, coping skills and strategies. The Comprehensive Soldier and Family Fitness (CSF2) program, which operates the Soldier Fitness Tracker System, routinely advises leadership of trends and anomalies.
A version of the instrument, tailored for Navy, Marine Corps and Air Force military personnel, is provided via a separate link to those services as an introduction to the available capabilities of the system and for consideration to apply these tools in their ranks.
The Defense Health Agency (DHA) administers the assessment instrument in its health and wellness online training environment. DHA is a DoD level health organization serving service members in all DoD branches of service.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this system.
Note: This system of records contains Protected Health Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
By name, SSN and/or DoD ID Number.
SAFEGUARDS:
Electronic records are maintained within secured buildings in areas accessible only to persons having official need to know, and who are properly trained and screened. In addition, the system will be a controlled system with passwords, and Common Access Card (CAC) governing access to data.
RETENTION AND DISPOSAL:
Records are kept until no longer needed for business but not longer than 6 years. Records are destroyed by erasing.
SYSTEM MANAGER(S) AND ADDRESS:
Comprehensive Soldier and Family Fitness, HQDA, G-3/5/7, Crystal Square Five, 2nd Floor, 251 18th Street South, Arlington, VA 22202-3540.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the HQDA G-3/5/7 Comprehensive Soldier and Family Fitness (CSF2), Crystal Square Five, 2nd Floor, 251 18th Street South, Arlington, VA 22202-3540.
For verification purposes, individual should provide their full name, SSN and/or DoD ID number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on(date). (Signature).
If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the HQDA G-3/5/7, Comprehensive Soldier and Family Fitness (CSF2), Crystal Square Five, 2nd Floor, 251 18th Street South, Arlington, VA 22202-3540.
For verification purposes, individual should provide their full name, SSN and/or DoD ID number, any details which may assist in locating records, and their signature.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
CONTESTING RECORD PROCEDURES:
The Armys rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 34021; 32 CFR part 505; or may be obtained from the system manager. Denial to amend records in this system can be made only by the Deputy Chief of Staff for Personnel in coordination with the Director of Comprehensive Soldier Fitness.
RECORD SOURCE CATEGORIES:
From personnel, healthcare, training, and financial information systems. From individuals by interview and health assessment surveys. From abstracts of medical records and results of tests.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
July 20, 2009, 74 FR 35169; April 17, 2014, 79 FR 21742.