SYSTEM NAME:

Personal Affairs: Army Community Service Assistance Files  (February 22, 1993,  58 FR 10155)

SYSTEM LOCATION:

Army Community Service Centers at installations, Army-wide; addresses may be obtained from the System manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Any of the following who receive Army Community Service (ACS) assistance: Active duty and retired military personnel and their dependents; members of components on active duty for training and their dependents; Department of Army civilians overseas and their dependents overseas and in Continental United States where local civilian resources are not available; widows, widowers and other next-of-kin, regardless of dependency status, of military personnel who were on active duty or retired at time of decease; next-of-kin of prisoner of war/missing in action (POW/MIA) of all Armed Services; and other personnel designated by the Commander; Army Community Service Program volunteers.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents include, but are not limited to: Contact summaries, progress notes, referral forms, problem statements used to provide referral and follow-up, financial aid; exceptional children assistance, child advocacy assistance, relocation services, general assistance, and similar services; ACS volunteer service records (see DA Form 3063-R, Army Regulation 608-1) for detailed services provided.)

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013.

PURPOSE(S):

To provide assistance or service required by persons identified in `Categories of individuals' above in resolving personal problems; to review qualifications or and assign tasks to Army Community Service volunteers participating in the program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders.

RETRIEVABILITY:

By individual's surname.

SAFEGUARDS:

Records are accessible only to Army Community Service staff.

RETENTION AND DISPOSAL:

Destroyed after 2 years. Information may be transferred from one Army Community Service Center to another upon permanent change of station of service member.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301.

NOTIFICATION PROCEDURE:

Information may be obtained from Army installation Army Community Service officer upon the individual's providing full name, rank, Social Security Number, and military status, together with current military or dependent identification card.

RECORD ACCESS PROCEDURES:

Requests from individuals should be addressed to the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301. Individual should provide full name, rank, Social Security Number, and military status.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may obtained from the system manager.

RECORD SOURCE CATEGORIES:

From individuals receiving assistance; Army records and reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: