SYSTEM NAME:

Personal Property Accounting Files  (October 01, 2008,  73 FR 57076)

SYSTEM LOCATION:

Maintained Army-wide in orderly rooms of troop units. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Military individuals absent without leave or absent because of illness and confined to medical facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:

Documents reflecting items of personal property of individuals listed in the preceding paragraph.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, Supply Policy Below the National Level and E.O. 9397 (SSN).

PURPOSE(S):

To identify and protect property belonging to soldiers who are absent without leave or absent because of illness and confined to medical facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and electronic storage media.

RETRIEVABILITY:

By last name of individual owning the property.

SAFEGUARDS:

Records are maintained in locked cabinets accessible to authorized individuals having official need therefore.

RETENTION AND DISPOSAL:

Records are maintained during an individual's absence and destroyed 2 years after his/her return.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310-0500.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the troop commanders.

For verification purposes, individual should provide full name, Social Security Number, current address, telephone number, and dates and circumstances of the absence.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit designated representatives of troop commanders holding the records.

For verification purposes, individual should provide full name, Social Security Number, current address, telephone number, and dates and circumstances of the absence.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From inventories and other Army records and reports.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: