SYSTEM NAME:

Corps of Engineers Civilian Uniform Record Files  (September 19, 1994,  59 FR 47845)

SYSTEM LOCATION:

U.S. Army Corps of Engineers District Commands, Water Resources Development Projects and uniform contractors. Segments of this system are also maintained at Engineer Divisions and Corps of Engineers Headquarters. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices, or may be obtained from the system manager.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Corps of Engineers' personnel required to wear uniforms, including Natural Resources Management, Lock and Dam and Floating Plant personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records relating to personal clothing; name, account number, sex, project location, weight, height, clothing measurements, length of employment and type of uniform (ENG Form 4891-R and uniform contractor's order forms).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 5901-5903; Engineer Regulations 1130-2-442, 670-2-2, and 670-2-3; and E.O. 9397 (SSN).

PURPOSE(S):

To facilitate ordering, and to reflect accountability for civilian uniforms issued to the Corps of Engineers' Natural Resources Management, Lock and Dam and Floating Plant personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders; magnetic tapes/discs.

RETRIEVABILITY:

By name and account number in conjunction with, project location, length of employment and type of uniform.

SAFEGUARDS:

Records are maintained in locked buildings, offices and files. Most buildings are also protected by security guards. Access to the system is limited to authorized Corps of Engineers personnel and uniform contractors who have a need therefor in the performance of their official duties.

RETENTION AND DISPOSAL:

Files are destroyed one year after separation of employee.

SYSTEM MANAGER(S) AND ADDRESS:

Chief of Engineers, Headquarters U.S. Army Corps of Engineers, ATTN: CECW-OD, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Engineers, ATTN: CECW-OD, U.S. Army Corps of Engineers, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

Individual must provide full name, current address and telephone number, account number (last four digits of their Social Security Number), project location and signature.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Engineers, U.S. Army Corps of Engineers, ATTN: CECW-OD, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.

Individual must provide full name, current address and telephone number, account number (last four digits of their Social Security Number), project location and signature.

CONTESTING RECORD PROCEDURES:

The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Department of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: