SYSTEM NAME:

Access Request Records  (October 01, 2008,  73 FR 57069)

SYSTEM LOCATION:

Chief, Information Technology Operations, Headquarters, Defense Contract Audit Agency, ATTN: DCAA OIT, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6219.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Defense Contract Audit Agency (DCAA) civilian personnel and contractor employees, and any individuals requiring access to DCAA-controlled networks, computer systems, and databases.

CATEGORIES OF RECORDS IN THE SYSTEM:

System contains documents relating to requests for and grants of access to DCAA computer networks, systems, or databases. The records contain the individuals name; Social Security Number (SSN); citizenship; physical and electronic addresses; work telephone numbers; office symbol; contractor/employee status; type of access/permissions required; verification of need-to- know; dates of mandatory information assurance awareness training; and security clearance data. For contractors, the system also contains the company name, contract number, and contract expiration date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 302, Delegation of Authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition and Technology; 18 U.S.C. 1029, Access device fraud; and E.O. 10450 Security Requirements for Government Employees as amended; DoDI 8500.2, Information Assurance (IA) Implementation; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To control and track access to DCAA-controlled networks, computer systems, and databases. The records may also be used by law enforcement officials to identify the occurrence of and assist in the prevention of computer misuse and/or crime. Statistical data, with all personal identifiers removed, may be used by management for system efficiency, workload calculation, or reporting purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of DCAAs compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

By individuals name or Social Security Number (SSN).

SAFEGUARDS:

Records are maintained in secure, limited access, or monitored work areas accessible only to authorized personnel. Only the originator and DCAA security office can view an individuals SSN. Electronic records are stored on computer systems employing software programs that monitor network traffic to identify unauthorized attempts to upload or change information. Access to computer systems is password and/or Public Key Infrastructure controlled.

RETENTION AND DISPOSAL:

Records are deleted when no longer needed for administrative, legal, audit, or other operational purposes. Records relating to contractor access are destroyed 3 years after contract completion or termination.

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Information Technology Operations, Headquarters Defense Contract Audit Agency, ATTN: DCAA OIT, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6219.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Officer, Headquarters, Defense Contract Audit Agency, ATTN: CMR, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.

Written requests will contain individuals name, Social Security Number (SSN), proof of identification and any other pertinent information necessary.

RECORD ACCESS PROCEDURES:

Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the Privacy Act Officer, Headquarters, Defense Contract Audit Agency, ATTN: CMR, 8725 John J. Kingman Road, Suite 2135, Fort Belvoir, VA 22060-6219.

Written requests will contain individuals name, Social Security Number (SSN), proof of identification and any other pertinent information necessary.

CONTESTING RECORD PROCEDURES:

DCAA's rules for accessing records, for contesting contents and appealing initial agency determinations are published in DCAA Regulation 5410.10; 32 CFR part 317; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information is supplied by record subjects, their supervisors, and the personnel security staff. Some data, such as information technology access code, is supplied by the Information Technology staff.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

October 1, 2008, 73 FR 57069.