SYSTEM NAME:
Law Office Management System (May 29, 2009, 74 FR 25721)
SYSTEM LOCATION:
Defense Finance and
Accounting Service (DFAS), Office of General Counsel, Indianapolis, 8899 E. 56th
Street, Indianapolis, IN 46249-0160.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Active Duty, Reserve, Guard, retired, separated military members
including their dependents, spouses, ex-spouses, annuitants, legal guardians,
current, retired or separated DoD civilian employees, non-DoD civilian employees
paid by DFAS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individuals
name, Social Security Number (SSN), or other personal identifier, home address,
home or office telephone numbers, pay and personnel information, dependent or
annuitant information, marital status, birth date, employment information,
personal e-mail addresses, business e-mail addresses, tax information, personal
letters, memorandums, legal opinions, pleading, and miscellaneous documents
related to judicial or administrative proceedings or benefit/pay inquiries, and
all other information necessary to provide advice and assistance to personnel
seeking legal assistance.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C 301, Departmental
Regulations, Department of Defense Directive (DoDD) 5145.01, General Counsel of
the Department of Defense, and E.O. 9397 (SSN).
PURPOSE(S):
The system will be used as a repository for opinions issued and
researched by the Office of General Counsel. In addition, it will facilitate
the recording, processing, management, and tracking of all requests for legal
assistance related to personnel, military and civilian pay, and commercial pay
issues. The system will also maintain a record of the Office of General
Counsel replies to each request or inquiry.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a (b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a (b)(3) as follows:
The DoD Blanket Routine Uses set
forth at the beginning of the DFAS compilation of system of records notices
apply to this system of records.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media and paper records in file folders.
RETRIEVABILITY:
Name and Social Security Number
(SSN).
SAFEGUARDS:
Records are stored in a building protected by guards, with controlled
screening, use of visitor registers, electronic access, and/or locks. Access is
limited to individuals who are properly screened and cleared on a need to know
basis in the performance of their duties. User IDs and passwords are used to
control access to the system data, and procedures are in place to deter and
detect browsing and unauthorized access.
RETENTION AND DISPOSAL:
Records may be temporary in nature
and destroyed when actions are completed, superseded, obsolete, or no longer
needed. Other records will be destroyed 6 years and 3 months after the case
has closed. Records are destroyed by degaussing, burning or shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting Service,
Office of General Counsel, General Counsel, 8899 East 56th Street, Indianapolis, Indiana 46249-0160.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves is contained in this record system should
address written inquiries to the Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full
name, Social Security Number (SSN), current address, and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves contained in this system should address written
inquiries to Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Individuals should furnish full
name, Social Security Number (SSN), current address, and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing
records, for contesting contents and appealing initial agency determinations
are published in DFAS Regulation 5400.11-R; 32 CFR part 324; or may be obtained
from Defense Finance and Accounting Service, Freedom of Information/Privacy Act
Program Manager, Corporate Communications and Legislative Liaison, 8899 E. 56th
Street, Indianapolis, IN 46249-0150.
RECORD SOURCE CATEGORIES:
The individual, DoD Components, such as the Army, Navy, Air Force and
Marine Corps; Federal, State or Local government agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None
FEDERAL REGISTER HISTORY: