SYSTEM NAME:

Defense Industrial Financial Management System (DIFMS) Records  (October 01, 2008,  73 FR 57065)

SYSTEM LOCATION:

Defense Information Systems Agency, Defense Enterprise Computing Center, 7879 Wardleigh Road, Hill Air Force Base, Ogden, UT 84056-5997.

Defense Information Systems Agency, Defense Enterprise Computing Center, 5450 Carlisle Pike, P.O. Box 2045 Mechanicsburg, PA 17055-0975.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Defense civilian employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Names, Social Security Numbers (SSN), financial reports, funds control, cost management, general ledger information, receipts, and payments for use in preparing auditable financial statements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations, Department of Defense Financial Management Regulation (DoDFMR) 7000.14-R, Vol. 4, 31 U.S.C. Sections 3511 and 3513, and E.O. 9397 (SSN).

PURPOSE(S):

To support the core financial management requirements for the Department of the Navy, U.S. Marine Corps, and Air Force Depot Maintenance and Research and Development activities.� This system will be the financial system of record and the central source of consolidated financial information for these DoD activities.� The system will provide financial reporting, funds control, general ledger, receipts, payment, and cost management functions that will enable the customers to produce auditable financial statements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, the records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows:

To the United States Department of the Treasury to report the financial status of the Working Capital funds.

To the General Accounting Office for auditing purposes.

The DoD 'Blanket Routine Uses' published at the beginning of the DFAS compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and electronic storage media.

RETRIEVABILITY:

Names and Social Security Numbers (SSN).

SAFEGUARDS:

Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties.� Passwords and user identifications are used to control access to the system data, and procedures are in place to detect and deter browsing and unauthorized access.� Physical and electronic access are limited to persons responsible for servicing and authorized to use the system.� Records are in a building protected by guards and controlled by screenings and registering of visitors.

RETENTION AND DISPOSAL:

Records are cut-off at the end of fiscal year and destroyed 6 years and 3 months after cut-off. Records are destroyed by degaussing, burning, or shredding.

SYSTEM MANAGER(S) AND ADDRESS:

Commander, Defense Finance and Accounting Service, Technology Services Organization Patuxent River,� 22299 Exploration Park Drive, Bldg IV, Suite 300, Lexington Park, MD 20653-2051.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.

Individuals should furnish full name, Social Security Number (SSN), current address, telephone number, and a reasonable description of what they are seeking.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.

Individuals should furnish full name, Social Security Number (SSN), current address, telephone number, and a reasonable description of what they are seeking.

CONTESTING RECORD PROCEDURES:

The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11-R; 32 CFR part 324; or may be obtained from Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications and Legislative Liaison, 6760 E. Irvington Place, Denver, CO 80279-8000.

RECORD SOURCE CATEGORIES:

From individuals, Department of the Navy, U.S. Marine Corps, and Air Force Depot Maintenance and Research and Development activities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: