SYSTEM NAME:
Non-appropriated Funds Central Payroll System (NAFCPS) (January 27, 2014, 79 FR 4338)
SYSTEM LOCATION:
Defense Information Systems Agency, Defense Enterprise Computing Center, Ogden, 7879 Wardleigh Road, Hill Air Force Base, Utah 84058-5997.
Defense Finance and Accounting Service, DFAS-Texarkana, PO BOX 611, Texarkana, Texas, 75505-6111.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Department of Defense (DoD) Non-appropriated fund civilian employees in the following agencies: Department of the Army, National Security Agency (NSA), the Defense Logistics Agency DLA) and Defense Finance and Accounting Service-Texarkana.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individual's name, Social Security Number (SSN) and information concerning individual records of appointment or assignment; official authenticated time and attendance records, individual leave records, information on employee's federal, state and local tax withholding and allotments.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; Department of Defense Financial Management Regulation (DoDFMR) 7000.14-R Vol. 4; 5 U.S.C. Sections 2105c, 5531, and 5533; and E.O. 9397 (SSN).
PURPOSE(S):
To maintain and track pay of Department of Defense (DoD) Non-appropriated fund civilian employees in the following agencies: Department of the Army, National Security Agency (NSA), the Defense Logistics Agency (DLA) and Defense Finance and Accounting Service-Texarkana. The system calculates the net pay due each employee; provides a history of pay transactions, entitlements and deductions; maintains a record of leave accrued and taken; keeps a schedule of bonds due and issued; records taxes paid; and responds to inquiries or claims.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:
The DoD 'Blanket Routine Uses' published at the beginning of the DoD compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Individual's name and Social Security Number(SSN).
SAFEGUARDS:
Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is limited to Common Access Card (CAC) enabled users and restricted by passwords, which are changed according to agency security policy.
RETENTION AND DISPOSAL:
Records may be temporary in nature and deleted when actions are completed, superseded, obsolete, or no longer needed. Other records may be cut off at the end of the payroll year, and then destroyed after 56 years. Records are destroyed by degaussing the electronic media.
SYSTEM MANAGER(S) AND ADDRESS:
Defense Finance and Accounting Service (DFAS), Indianapolis, Systems Management Directorate, 8899 E 56th Street, Indianapolis, IN 46249-1056.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Requests should contain individual’s full name, SSN for verification, current address for reply, and provide a reasonable description of what they are seeking.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this record system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
Request should contain individual’s full name, SSN for verification, current address for reply, and telephone number.
CONTESTING RECORD PROCEDURES:
The Defense Finance and Accounting Service (DFAS) rules for accessing records, for contesting contents and appealing initial agency determinations are published in Defense Finance and Accounting Service Regulation 5400.11-R, 32 CFR 324; or may be obtained from the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.
RECORD SOURCE CATEGORIES:
From the individual concerned, DoD Components, National Security Agency and other Federal agencies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
June 24, 2008, 73 FR 35669; January 27, 2014, 79 FR 4338.