SYSTEM NAME:
Integrated Automated Travel System
(IATS) (April 23, 2010, 75 FR 21248)
SYSTEM LOCATION:
Defense Finance and Accounting
Service Indianapolis, Chief Information Office (CIO) Systems Management,
Military/Civilian Pay Systems Division, Payroll Support Systems Branch, Travel
Systems Office, Attn: DFAS-IN/HTSBC, 8899 E 56th Street,
Indianapolis, IN 46249-0160.
To obtain a list of all of the
user site locations please contact the above office. Users consist of DoD
Components, such as Defense Finance and Accounting Service; Departments of the
Army; Department of the Navy; Department of the Air Force; United States Marine
Corps; and Defense Logistics Agency.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DoD civilian personnel; active
duty; Reserve; National Guard; former military members; retired military
members; dependents of military personnel; and foreign nationals residing in
the United States who are in receipt of official government travel orders.
CATEGORIES OF RECORDS IN THE SYSTEM:
Individuals name, Social Security Number (SSN), bank
routing number, bank account number, travel vouchers and subvouchers, travel
allowance payment lists, travel voucher or subvoucher continuation sheets,
vouchers and claims for dependent travel, dislocation or trailer allowances,
certificate of non-availability of government quarters and mess, multiple
travel payments list, travel payment card, requests for fiscal information
concerning transportation requests, bills of lading, meal tickets, public
vouchers for fees and claim for reimbursement for expenditures on official
business, claim for fees and mileage of witness, certifications for travel
under classified orders, travel card envelopes, and statements of adverse
effect utilization of government facilities.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Section 301; Departmental
Regulations; 37 U.S.C. Section 404, Travel and transportation allowances;
general; DoD Directive 5154.29, DoD Pay and Allowances Policy and Procedures;
Department of Defense Financial Management Regulation (DoDFMR) 7000.14.R,
Volume 9; and E.O 9397(SSN), as amended.
PURPOSE(S):
To provide an automated means for
computing reimbursements for individuals for expenses incurred incident to
travel for official Government business purposes and to account for such
payments.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5
U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may
specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
To the Internal Revenue Service to
provide information concerning the payment of travel allowances which are
subject to federal income tax.
To the Federal Reserve Bank and
other banking facilities to make travel payments or for resolving problems
associated with these payments.
Disclosure to consumer
reporting agencies:
Disclosures pursuant to 5 U.S.C.
552a(b)(12) may be made from this system to consumer reporting agencies as
defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal
Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3). The purpose of the
disclosure is to aid in the collection of outstanding debts owed to the Federal
Government; typically, to provide an incentive for debtors to repay delinquent
Federal Government debts by making these debts part of their credit records.
The disclosure is limited to
information necessary to establish the identity of the individual, including
name, address, and taxpayer identification number (Social Security Number
(SSN)); the amount, status, and history of the claim; and the agency or program
under which the claim arose for the sole purpose of allowing the consumer
reporting agency to prepare a commercial credit report.
The DoD Blanket Routine Uses published at the beginning
of the DFAS compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and
electronic storage media.
RETRIEVABILITY:
Retrieved by individuals name
and/or Social Security Number (SSN).
SAFEGUARDS:
Records are accessed by individuals responsible for servicing the
record and authorized to use the record system in the performance of their
official duties. All individuals are properly screened and cleared for
need-to-know. Additionally, at most user sites, records are in office buildings
protected by guards and controlled by screening of personnel and registering of
visitors.
RETENTION AND DISPOSAL:
Records may be temporary in nature
and destroyed when superseded, obsolete, no longer needed, or cut off at the
end of the fiscal year and destroyed 6 years and 3 months after cutoff.
Records are destroyed by degaussing, burning, or shredding.
SYSTEM MANAGER(S) AND ADDRESS:
Systems Manager Integrated
Automated Travel System (IATS), Defense Finance and Accounting Service
Indianapolis, Chief Information Office (CIO) Systems Management,
Military/Civilian Pay Systems Division, Payroll Support Systems Branch, Travel
Systems Office, ATTN: DFAS-IN/HTSBCB, 8899 E. 56th Street,
Indianapolis, IN 46249-0160.
NOTIFICATION PROCEDURE:
Individuals seeking to determine
whether information about themselves is contained in this system of records
should address written inquiries Defense Finance and Accounting Service,
Freedom of Information/Privacy Act Program Manager, Corporate Communications
and Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN
46249-0150.
Written request should include full name, Social Security
Number (SSN), current address and telephone number.
RECORD ACCESS PROCEDURES:
Individuals seeking access to
information about themselves in this system of records should address written
inquiries to the Defense Finance and Accounting Service, Freedom of
Information/Privacy Act Program Manager, Corporate Communications and
Legislative Liaison, 8899 E. 56th Street, Indianapolis, IN 46429-0150.
Written request should include full name, Social Security
Number (SSN), current address and telephone number.
CONTESTING RECORD PROCEDURES:
The DFAS rules for accessing records, for contesting
contents and appealing initial agency determinations are published in DFAS
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the system
manager.
RECORD SOURCE CATEGORIES:
The individual; DoD Components that
include the Departments of the Army; Navy; United States Air Force; Marine
Corps; Air Force Academy; and Defense Logistics Agency.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY: