SYSTEM NAME:

Automated Time Attendance and Production System (ATAAPS)  (March 05, 2013,  78 FR 14285)

SYSTEM LOCATION:

Defense Finance & Accounting Service-Indianapolis, ATAAPS System Manager, 8899 East 56th Street, Indianapolis, IN 46249-0150.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Defense and Department of Energy civilian employees.

CATEGORIES OF RECORDS IN THE SYSTEM:

Social Security Numbers (SSN), user name, time and attendance, leave balances, labor-reporting records that include leave, overtime, and compensatory time.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; Chapter 53, Pay Rates and Systems, Chapter 55, Pay Administration, Chapter 61, Hours of Work and Chapter 63, Leave; Department of Defense Financial Management Regulation (DoDFMR) 7000.14-R Vol. 8, Chapter 5, Leave; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To provide civilian time and attendance services for Department of Defense (DoD) Components and the Department of Energy located worldwide. This system will capture time and attendance, labor and production data for input to payroll and accounting systems. It will also provide the user a single, consolidated input method for reporting both time and attendance and labor information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses published at the beginning of the DFAS compilation of systems of records notices may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Name and SSN.

SAFEGUARDS:

Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and user identifications are used to control access to the system data, and procedures are in place to deter browsing and unauthorized access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the system.

RETENTION AND DISPOSAL:

Records are considered temporary in nature and cutoff at the end of each payroll year. The records are then destroyed after GAO audit or when 6 years old, whichever is sooner. Records stored on electronic media are destroyed by degaussing and hardcopy output products are destroyed by shredding, burning, or pulping.

SYSTEM MANAGER(S) AND ADDRESS:

Defense Finance and Accounting Service – Indianapolis, ATAAPS System Manager, 8899 East 56th Street, Indianapolis, IN 46249-0150.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

Requests should contain individual’s full name, SSN for verification, current address, and provide a reasonable description of what they are seeking.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this record system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

Request should contain individual’s full name, SSN for verification, current address, and telephone number.

CONTESTING RECORD PROCEDURES:

The Defense Finance and Accounting Service (DFAS) rules for accessing records, for contesting contents and appealing initial agency determinations are published in Defense Finance and Accounting Service Regulation 5400.11-R, 32 CFR 324; or may be obtained from the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

RECORD SOURCE CATEGORIES:

From the individual concerned, and DOD Components.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: