SYSTEM NAME:

Defense MilPay Office (DMO)/Defense MilPay Repository (DMR)  (November 17, 2014,  79 FR 68418)

SYSTEM LOCATION:

Defense Finance and Accounting Service, Civilian Pay Payroll Office, 1240 East 9th Street, Cleveland, OH 44199-2055.

Defense Finance and Accounting Service, Civilian Pay Payroll Office, 8899 E. 56th St., Indianapolis, IN 46249-0001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All active duty and reserve military members, National Guard members, and military service academy students.

CATEGORIES OF RECORDS IN THE SYSTEM:

Individual’s full name, Social Security Number (SSN), wages, tax summaries, leave and earnings statements.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 37 U.S.C. 37 U.S.C. 101-310, Pay And Allowances Of The Uniformed Services; and E.O. 9397 (SSN).

PURPOSE(S):

Provides a user-friendly computer application that provides input and reporting capabilities for the Defense Joint Military Pay Account Systems, Active, and Reserve Component.  DFAS and the military Finance Offices use this system to input transactions into, and pull report data from the Master Military Pay Account (MMPA) record that is maintained for each military member.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The 'Blanket Routine Uses' published at the beginning of the DoD compilation of systems of records notices also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Name and Social Security number (SSN).

SAFEGUARDS:

Records are maintained in a controlled facility.  Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel.  Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know.  Access to computerized data is limited to CAC enabled users and restricted by passwords, which are changed according to agency security policy.

RETENTION AND DISPOSAL:

Military Pay Input Transaction records may be temporary in nature and destroyed when actions are completed, they are superseded, obsolete, or no longer needed.  Source data records may be cut off at the end of the payroll year and destroyed 6 years and 3 months after cutoff.

SYSTEM MANAGER(S) AND ADDRESS:

Defense Finance and Accounting Service – Cleveland, Defense Military Pay Office (DMO) System Manager, 1240 East 9th Street, Cleveland, OH 44199-2005.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

Requests should contain individual’s full name, SSN for verification, current address for reply, and provide a reasonable description of what they are seeking.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this record system should address written inquiries to Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

Requests should contain individual’s full name, SSN for verification, current address for reply, and telephone number.

CONTESTING RECORD PROCEDURES:

The Defense Finance and Accounting Service (DFAS) rules for accessing records, for contesting contents and appealing initial agency determinations are published in Defense Finance and Accounting Service Regulation 5400.11-R, 32 CFR 324; or may be obtained from the Defense Finance and Accounting Service, Freedom of Information/Privacy Act Program Manager, Corporate Communications, DFAS-ZCF/IN, 8899 E. 56th Street, Indianapolis, IN 46249-0150.

RECORD SOURCE CATEGORIES:

From the individual, Army, Navy, Air Force, Reserve and National Guard military pay finance offices and military academies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

May 19, 2008, 73 FR 28800; November 17, 2014, 79 FR 68418