SYSTEM NAME:

Freedom of Information Act File (FOIA)  (June 11, 2012,  77 FR 34357)

SYSTEM LOCATION:

Primary location: General Counsel (GC) Headquarters, Defense Information Systems Agency (DISA), P.O. Box 549, Ft. Meade, MD 20755-0549. Decentralized locations: DISA Field Activities World-wide. Official mailing addresses are published as an Appendix to DISA's compilation of systems of records notices.

 

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Persons who request information under FOIA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Log File which consists of a record of all written requests; names, addresses and phone numbers of individuals who requested information under the FOIA which had been processed within DISA since January 1, 1996. Correspondence received in DISA relating to FOIA, including replies thereto.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 552a, as amended by Pub. L. 93-502, Freedom of Information Act; and DOD Directive 5400.7-R, DoD Freedom of Information Act Program.

PURPOSE(S):

For making available to the public the maximum amount of information concerning the operations and activities of DISA.

DISA Management - to receive, process, and respond to requests for information under FOIA.

General Counsel, DISA - to review and deny requests for information under provisions of FOIA and to forward applicable correspondence to the Director, DISA when the denial may be contested or appealed.

Department of Defense (DoD) and Department of Justice - for review in the event of judicial action.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Department of Justice - for review in the event of judicial action.

The DoD "Blanket Routine Uses" set forth at the beginning of the DISA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records may be stored on paper and/or on electronic storage media.

RETRIEVABILITY:

Retrieved by name of the individual and/or the name of the individual who requested the information.

SAFEGUARDS:

Buildings are secured by a series of guarded pedestrian gates and checkpoints. Access to facilities is limited to security-cleared personnel and escorted visitors only. Within the facilities themselves, access to paper and computer printouts are controlled by limited-access facilities and lockable containers. Access to electronic means is limited and controlled by computer password protection. Paper records are stored in a locked file cabinet.

RETENTION AND DISPOSAL:

All records are retained by Office of General Counsel, Headquarters, DISA, for two years. Records pertaining to policy are permanent. Correspondence maintained for two years, then destroyed. Logs are kept until reference need expires.

SYSTEM MANAGER(S) AND ADDRESS:

FOIA Officer, Headquarters, Defense Information Systems Agency (DISA), Code GC, P.O. Box 549, Ft. Meade, MD 20755-0549.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to FOIA Officer, Defense Information Systems Agency, ATTN: Headquarters FOIA Requester Service Center, P.O. Box 549, Ft. Meade, MD 20755-0549.

Written requests should contain the individualís full name, current address and telephone number. All requests must be signed.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to FOIA Officer, Defense Information Systems Agency, ATTN: Headquarters FOIA Requester Service Center, P.O. Box 549, Ft. Meade, MD 20755-0549.

Written requests should contain the individualís full name, current address and telephone number. All requests must be signed.

CONTESTING RECORD PROCEDURES:

DISA's rules for accessing records and appealing initial agency determinations are published in DISA Instruction 630-225-8; 32 CFR part 316; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From individuals concerned.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

March 10, 2008, 73 FR 12711; June 11, 2012, 77 FR 34357