SYSTEM NAME:

Incident Report Records  (August 13, 2010,  75 FR 49482)

SYSTEM LOCATION:

Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Any personnel (military or civilian) assigned to DISA Europe involved in traffic, financial, criminal or other incident which is reported to the Commander DISA Europe for information or necessary action.

CATEGORIES OF RECORDS IN THE SYSTEM:

Copies of Reports of Investigation, Military Police Incident Reports, traffic tickets, letters of notification of dishonored checks, and correspondence or documents concerning other matters brought to the attention of the Commander DISA Europe relating to personnel assigned to this Command.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 133(b) 5 U.S.C. 301, Departmental Regulations; and DoD Instruction 6055.7, Mishap Notification, Investigation, Reporting, and Recordkeeping.

PURPOSE(S):

Maintained as a reference file for use by the Commander DISA Europe to document required actions taken in response to reports and notification of incidents involving assigned personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses' set forth at the beginning of the DISA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are stored in file folders.

RETRIEVABILITY:

Information is retrieved by name of the individual.

SAFEGUARDS:

Records are maintained in a locked security file container and may be accessed only by the Commander, Deputy Commander, Chief, Command Support Division, or other persons specifically designated by the Commander.

RETENTION AND DISPOSAL:

Records are maintained in an active file during the period of the individual's assignment to DISA Europe and destroyed on his or her departure.

SYSTEM MANAGER(S) AND ADDRESS:

Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Administrative Division, Defense Commercial Communications Office, Code RA, Scott Air Force Base, IL.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver's license.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Administrative Division, Defense Commercial Communications Office, Code RA, Scott Air Force Base, IL.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver's license.

CONTESTING RECORD PROCEDURES:

DISA's rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information is obtained from reports, documents, and correspondence received from Civilian and Military Police Service Investigative Agencies, Military Exchange and Commissary systems, or any other agency or individual that reports information of an incident nature to the Commander DISA Europe.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: