SYSTEM NAME:

Postal Directory File  (October 20, 2010,  75 FR 64711)

SYSTEM LOCATION:

Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All individuals currently assigned to DISA Europe and those who departed within preceding 12 months.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records consist of designating Mail Clerks/supervisors(DD Form 285); change of address recorded on locator cards (DA Form 3955), comprising a directory of individuals assigned, en route, and/or departing given installation, showing individual's full name, grade, current mailing address, date of assignment/detachment, and Social Security Number (SSN).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition Technology and Logistics; DoD 4525.6-M, DoD Postal Manual; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

Maintained as a reference file for use by the Commander DISA Europe to document required actions taken in response to reports and notification of incidents involving assigned personnel.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the DISA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records in file folders and electronic storage media.

RETRIEVABILITY:

By individuals name and/or Social Security Number (SSN).

SAFEGUARDS:

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need in the performance of official duties and who are properly screened and cleared for need to know.

RETENTION AND DISPOSAL:

Documents designating postal personnel are destroyed two years from the termination/revocation date of designation. Directory locator cards (DA Form 3955) are retained for 12 months after member's departure from the agency and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:

Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.

Individual must provide their full name, Social Security Number (SSN), current address, and signature to assist in locating the records.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Administrative Division, Defense Commercial Communications Office, Code RA, Scott Air Force Base, IL.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver's license.

CONTESTING RECORD PROCEDURES:

DISA's rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Information is provided by individuals upon initial assignment to DISA Europe.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: