SYSTEM NAME:

DLA Hometown News Releases  (April 17, 2013,  78 FR 22854)

SYSTEM LOCATION:

Public Affairs Offices of the Defense Logistics Agency. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

DLA military and civilian employees who request a Hometown News Release.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information is provided by the subject individual and may include: name, hometown, branch of service, rank, pay grade, newsworthy event, marital status, names and hometowns of relatives (parents, stepparents, guardians, aunts/uncles, grandparents, and adult siblings), present unit of assignment, job title, years of military service, education data, and photographs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness.

PURPOSE(S):

Information is collected and maintained for the purpose of distributing information on activities and accomplishments of DLA military and civilian personnel to hometown newspapers and broadcast stations throughout the United States. Information is provided by the individual and is released with the individual's full cooperation and consent.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Information is released to hometown newspapers and broadcast stations throughout the United States for the purpose of showcasing the activities and accomplishments of the DLA military or civilian member.

The DoD Blanket Routine Uses may also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

News releases are maintained on electronic storage media.

RETRIEVABILITY:

News releases are retrieved by the subject individual's last name.

SAFEGUARDS:

Physical entry is restricted by the use of guards, locks, and administrative procedures. Computers are equipped with "Smart Card" technology that requires the insertion of an embedded identification card and entry of a PIN. All individuals granted access to this system of records have a need to know, are to have taken annual Privacy Act training, and are periodically briefed on their responsibilities regarding safeguarding personal information.

RETENTION AND DISPOSAL:

Records are destroyed after 90 days.

SYSTEM MANAGER(S) AND ADDRESS:

The Heads of the Defense Logistics Agency Public Affairs Offices. Official mailing addresses are published as an appendix to DLA's compilation of systems of records notices.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Written inquiry must contain the subject individual's full name, current address, and telephone number.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.

Written inquiry must contain the subject individual's full name, current address, and telephone number.

CONTESTING RECORD PROCEDURES:

The DLA rules for accessing records, for contesting contents and appealing initial agency determinations are contained in 32 CFR part 323, or may be obtained from the DLA FOIA/Privacy Act Office, Headquarters, Defense Logistics Agency, ATTN: DGA, 8725 John J. Kingman Road, Suite 1644, Fort Belvoir, VA 22060-6221.

RECORD SOURCE CATEGORIES:

Information is obtained from the subject individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

June 24, 2011, 76 FR 37082; April 17, 2013, 78 FR 22854.