SYSTEM NAME:

DTRA Telework Program Records  (September 16, 2010,  75 FR 56517)

SYSTEM LOCATION:

Special Programs Management Division (BE-BHS), Human Capital Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who have been granted approval to telework on a regular/recurring, or situational (ad hoc) basis in accordance with Defense Threat Reduction Agency (DTRA) Telework Program.

CATEGORIES OF RECORDS IN THE SYSTEM:

Records include individual's name; office symbol; office telephone number; official duty station; alternative worksite address (GSA Telecenter, home, other alternative worksite); mileage savings; time savings; work schedule and tour of duty at the alternative worksite; regular work schedule (8 hours a day, flexitour or compressed); telework schedule.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Special Programs Management Division (BE-BHS), Human Capital Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.

PURPOSE(S):

Records are used by supervisors and more frequently used by the telework program coordinators for managing, evaluating, and reporting DTRA Telework Program activity and participation. Data on participation in the DTRA Telework Program, minus personal identifiers, may also be provided to the Department of Defense (DoD) for a consolidated DoD response to the Office of Personnel Management (OPM) Telework Survey.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the Home and Alternative Worksites, excluding GSA Telecenters, Telework Safety Checklist may be disclosed to the Department of Labor when an employee is injured while working at home while in the performance of normal duties.

To the Office of Personnel Management (OPM) Telework Survey to provide a consolidated data on participation in the DTRA Telework Program, minus personal identifiers, may also be provided

The DoD 'Blanket Routine Uses' set forth at the beginning of DTRA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in paper and electronic media.

RETRIEVABILITY:

By name and/or office/official duty station/work schedule.

SAFEGUARDS:

Access is limited to the Employee Relations and Work Life Division, Human Capital Office. Case records are maintained in locked security containers. Automated records are controlled by limiting physical access to terminals and by the use of passwords. Work areas are sight controlled during normal duty hours. Security guards and an intrusion alarm system protect buildings. A risk assessment has been performed and will be made available upon request. The electronic database is further restricted by the use of Common Access Cards in order to access the excel spreadsheet.

RETENTION AND DISPOSAL:

Records are destroyed in burn bags one year after supersession, cancellation, or termination of agreement.

SYSTEM MANAGER(S) AND ADDRESS:

DTRA Telework Coordinator, Special Programs Management Division (BE-BHS), Human Capital Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquires to the DTRA Telework Coordinator, Special Programs Management Division, Human Capital Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.

Individuals must provide their full name, address, and a telephone number and the enterprise/staff office where employed at the time they are approved to participate in the DTRA Telework Program.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to DTRA Telework Coordinator, Special Programs Management Division Human Capital Office, Defense Threat Reduction Agency, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6201.Show citation box

Individuals must provide their full name, address, and a telephone number and the enterprise/staff office where employed at the time they are approved to participate in the DTRA Telework Program.

CONTESTING RECORD PROCEDURES:

The DTRA rules for accessing records, for contesting contents, and appealing initial agency determinations are contained in 32 CFR part 318, or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Data is supplied by telework participants and their supervisors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

September 16, 2010, 75 FR 56517; March 10, 2008, 73 FR 12712