SYSTEM NAME:

Database of Reserve/Retired Judge Advocates and Legalmen  (December 06, 2013,  78 FR 73514)

SYSTEM LOCATION:

Office of the Judge Advocate General (Code 62), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Reserve and retired officers of the Judge Advocate General's Corps and reserve and retired legalmen.

CATEGORIES OF RECORDS IN THE SYSTEM:

Personal and professional information: full name and nickname; Social Security Number (SSN); date of birth; home address; home and office telephone/FAX/pager numbers; e-mail address; gender; school year and degrees earned; and spouse's name. * The SSN is no longer authorized to be collected; however, older files may still contain the SSN if previously collected. Files will be maintained until the records meet their retention and are destroyed.

Military information: home of record, rank/date of rank; branch of service; lineal number; date of entrance on duty (enlisted); pay entry base data; date commissioned; date retired; military accomplishments; Naval Officer Billet Codes; Naval Enlisted Billet Code; military decorations; Naval Reserve Awards; letters of appreciation; Sailor of the Quarter/Year; military courses completed and dates attended; military certificates (e.g., Career Counselor, Surface Warfare, Naval Aviator); foreign language skills, Readiness Command; Reserve Unit Identification Code; unit name; current unit; position; date joined unit; primary type of employment; employer/agency; and job title.

Civilian job information: Civilian Occupational Codes; Federal and State Courts admitted; and address of employer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 806, Judge advocates and legal officers; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To facilitate liaison between Naval Reserve Law Units, Law Program Director, Director, Naval Reserve Law Programs, and the Navy's legal assistance program.

To maintain a directory of Naval Reserve Judge Advocates' location, reserve assignment, etc. Information in the directory is made available to Navy Judge Advocates, active and reserve, to enable them to locate and identify the legal expertise of Naval Reserve Judge Advocates in the various states with varying legal qualifications and state licenses, and to permit contact between Navy Judge Advocates.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media and paper records.

RETRIEVABILITY:

Information in this database can be retrieved by name, address, e-mail address, and home of record.

SAFEGUARDS:

Access to the computer database is restricted to individuals with a need to know and requires a Common Access Card (CAC). Offices where files are stored are locked daily.

RETENTION AND DISPOSAL:

Records are retained on board and destroy when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:

Deputy Judge Advocate General (Reserve Affairs and Operations, Department of the Navy, Washington Navy Yard, 1322 Patterson Street, SE, Washington, DC 20374-5066.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Deputy Judge Advocate General (Reserve Affairs and Operations), Department of the Navy, Washington Navy Yard, 1322 Patterson Street, SE, Washington, DC 20374-5066.

The request should contain full name and address of the individual concerned and should be signed.

The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Deputy Judge Advocate General (Reserve Affairs and Operations), Department of the Navy, Washington Navy Yard, 1322 Patterson Street, SE, Washington, DC 20374-5066.

The request should contain full name and address of the individual concerned and should be signed.

The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual and Navy Personnel Command.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

July 14, 1999, 64 FR 37944; December 6, 2013, 78 FR 73514.