SYSTEM NAME:
Naval Tactical Command Support System (NTCSS) Relational Administration (R-ADM) (May 18, 2012, 77 FR 29619)
SYSTEM LOCATION:
United States Navy ships and submarines. Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of systems of records notices and may be obtained from the System Manager.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Navy commissioned and enlisted personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, Social Security Number (SSN), gender, race/ethnicity, birth date, place of birth, home telephone number, personal email address, mailing/home address, religious preference, security clearance, spouse information, marital status, dependent child information (citizenship, gender, date of birth, address, phone number, e-mail address), medical information, military records, and education information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
Naval Tactical Command Support System is an information system for the management of supply, maintenance, and personnel administration for ships, submarines, aviation squadrons, and intermediate maintenance activities. The NTCSS Relational Administration (R-ADM) application serves as the afloat personnel management system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to the disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD 'Blanket Routine Uses' set forth at the beginning of Department of Navy's compilation of system of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Name and Social Security Number (SSN).
SAFEGUARDS:
Records are maintained in secure, limited access areas. Access is limited to those individuals who require the records to perform their official assigned duties, or to review records that personally pertain to them. System is protected and controlled using encryption and passwords.
RETENTION AND DISPOSAL:
Retain on board. Destroy when personnel are transferred, separated, or when no longer needed, whichever is earlier.
SYSTEM MANAGER(S) AND ADDRESS:
Program Manager, PEO C4I/PMW 150, 4301 Pacific Hwy, OT-1, San Diego, CA 92110-3127.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system should contact their unit's Admin Office or their Division Officer.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should contact their unit's Admin Office or their Division Officer.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual and Navy Training Management & Planning System.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
May 18, 2012, 77 FR 29619