N01420-1

Department of the Navy (Navy and Marine Corps)

N01420-1

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SYSTEM NAME:

Enlisted to Officer Commissioning Programs (April 30, 2008, 73 FR 23441)

SYSTEM LOCATION:

US Naval Academy (USNA) - Nominations and Appointments Office, 117 Decatur Road, Annapolis, MD 21402-5019.

Officer Candidate School (OCS) Navy Recruiting Command (N36), Naval Support Activity Mid South, Building 784, 5722 Integrity Drive, Millington, TN 38054-5057.

Medical Commissioning Program (MCP) - Naval Medical Education and Training Command, (Code OG3), 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.

Medical Service Corps (MSC) Interservice Procurement Program (IPP) - Naval Medical Education and Training Command, (Code OG3), Officer Graduate Programs, 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.

Limited Duty Officer (LDO) and Chief Warrant Officer (CWO) Active duty program Navy Personnel Command (PERS 803), 5720 Integrity Drive, Millington, TN 38055-8010.

LDO/CWO Inactive duty program Navy Personnel Command (PERS 91C), 5720 Integrity Drive, Millington, TN 38055-9200.

Seaman to Admiral (STA-21) Program Commanding Officer, Attn OD2, Naval Service Training Command, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Individuals who apply for Officer Commissioning Programs in the Navy.

CATEGORIES OF RECORDS IN THE SYSTEM:

Full name, Social Security Number (SSN), rank, status; OPNAV 1420/1, Officer Programs Application; school transcripts; DD Form 2807-1, Report of Medical History; DD 2808, Report of Medical Examination; STA-21, Application Data Form; Commanding Officers Recommendation Form; Nomination Review Board Chairperson Recommendation Form; Interview Verification Form; NAVCRUIT 1131/5, Interviewers Appraisal Sheet; Applicant checklists.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 532, 2122, 5013, 12209, 12241; E.O. 9397 (SSN); and OPNAVINST 1420.1B, Enlisted to Officer Commissioning Programs Application Administration Manual.

PURPOSE(S):

To determine applicants qualifications for commission in the U.S. Navy and programs leading to commission. The information provided may become a permanent part of the individuals service record. The Social Security Number (SSN) will be used to verify, identify, and locate existing records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

To the Department of Justice for use in prosecuting applicant for fraudulent appointment into the Navy.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of system of record notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

Name and Social Security Number (SSN).

SAFEGUARDS:

Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. Password complexity, expiration, minimum length, and history will assist in assuring only appropriate personnel have access to client data.

RETENTION AND DISPOSAL:

Records which have not been merged in the military personnel record are destroyed after two years.

SYSTEM MANAGER(S) AND ADDRESS:

US Naval Academy (USNA) - Candidate Guidance Office, Attn Fleet/NAPS Coordinator, 117 Decatur Road, Annapolis, MD 21402-5018.

Officer Candidate School (OCS) Navy Recruiting Command (N36), Naval Support Activity Mid South, Building 784, 5722 Integrity Drive, Millington, TN 38054-5057.

Medical Commissioning Program (MCP) - Naval Medical Education and Training Command, (Code OG3), 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.

MSC IPP - Naval Medical Education and Training Command, (Code OG3), Officer Graduate Programs, 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.

LDO/CWO Active duty Navy Personnel Command PERS 803, 5720 Integrity Drive, Millington, TN 38055-8010.

LDO/CWO Inactive duty Navy Personnel Command PERS 91C, 5720 Integrity Drive, Millington, TN 38055-9200.

STA-21 Commanding Officer, Attn OD2, Naval Service Training Command, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the official they submitted their application. Such as

USNA - U.S. Naval Academy, Candidate Guidance Office, Attn Fleet/NAPS Coordinator, 117 Decatur Road, Annapolis, MD 21402-5018.

OCS Navy Recruiting Command (N36), Naval Support Activity Mid South, Building 784, 5722 Integrity Drive, Millington, TN 38054-5057.

MCP - Naval Medical Education and Training Command, (Code OG3), 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.

MSC IPP - Naval Medical Education and Training Command, (Code OG3), Officer Graduate Programs, 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.

LDO/CWO Active duty Navy Personnel Command PERS 803, 5720 Integrity Drive, Millington, TN 38055-8010.

LDO/CWO Inactive duty Navy Personnel Command PERS 91C, 5720 Integrity Drive, Millington, TN 38055-9200.

STA-21 Commanding Officer, Attn OD2, Naval Service Training Command, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.

Written request should contain full name, Social Security Number, rank, status, and signature of requester.

RECORD ACCESS PROCEDURES:

Active duty enlisted personnel seeking access to records about themselves contained in this system of records should address written inquiries to the official they submitted their application. Such as