SYSTEM NAME:
Navy Family Accountability and Assessment System (NFAAS (January 22, 2015, 80 FR 3227)
SYSTEM LOCATION:
Space and Naval Warfare Systems Center, 53560 Hull Street, San Diego, CA 92152-5001.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DoD affiliated personnel that includes Military service members (active duty, Guard/Reserve and the Coast guard personnel when operating as a military service with the Navy), civilian employees, family members of the above and contractors working at DoD facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
The military departments may request information to assess the needs of affiliated personnel using a needs assessment survey to help determine any specific emergent needs. Surveys are to include the date of assessment, the type of event and category classification, contacts with the military family, and a Federal Emergency Management Agency (FEMA) Number (if issued).
Individual augmentation deployment records include post deployment health assessments (PDHA) dates, dates of deployment, and contacts with the service member or contractor and family.
Exceptional Family Members Program information that include dependent identification and categories. Additional information collected includes the individual’s full name, Social Security Number (SSN), DoD ID Number, date of birth, gender, DoD affiliation, branch of service, military status, rank/rate, duty station address, mailing/home address, home/work/cell telephone numbers, home/work email addresses, name of sponsor, sponsor SSN; spouse and child information: name, date of birth, and number of children; medical information: medical history, illness/diagnosis, and medical treatment; education information: current grade level, provider/school name, school district, provider/school address, provider/school office/fax numbers; emergency contact information: spouses name and mailing/home addresses, children names, date of births, mailing/home addresses, home/cell telephone numbers; parent’s names, mailing/home addresses, home/cell telephone numbers; or emergency contacts name and address.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Instruction 3001.02, Personnel Accountability in Conjunction with Natural Disasters or National Emergencies; OPNAVINST 3006.1, Personnel Accountability in Conjunction with Catastrophic Events; SECNAV Instruction 1754.5B Exceptional Family Member Program; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To account for personnel (status and whereabouts) following a natural/manmade disaster or when directed by the Secretary of Defense.
To assess the impact of the disaster on DoD affiliated personnel and their families, by conducting a needs assessment survey.
To capture information required to support Navy and DoD affiliated personnel as they return to a stable state following a disaster.
To track Navy affiliated personnel and family members’ support requirements and command readiness efforts in areas such as Individual Augmentation Deployments, Exceptional Family Member Program, and mandated training.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy’s compilation of system of records notices may apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Name, Social Security Number (SSN) and date of birth.
SAFEGUARDS:
All records and data collected are maintained in controlled areas accessible only to authorized personnel with a need-to-know. Information maintained on computer requires Common Access Card (CAC) and passwords, which are “For Official Use Only” (FOUO) records. Physical access to facilities is controlled by locked terminals and rooms, security guards, identification badges, key cards, and locks.
RETENTION AND DISPOSAL:
Records are destroyed two years after all actions are completed.
SYSTEM MANAGER(S) AND ADDRESS:
Commander, Navy Installations Command, 716 Sicard Street SE, Building 111, Washington Navy Yard, DC 20388-0001.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Installations Command, 716 Sicard Street SE, Building 111, Washington Navy Yard, DC 20388-0001.
The request should include the individual’s full name, SSN, address, date of birth and must be signed.
The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in this system of records should log on to: https://navyfamily.navy.mil or address written inquires to the Commander, Navy Installations Command, 716 Sicard Street SE, Building 111, Washington Navy Yard, DC 20388-0001.
The request should include the individual’s full name, SSN, address, date of birth and must be signed.
The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual; Defense Manpower Data Center (DMDC); Defense Enrollment Eligibility Reporting System (DEERS); Officer Personnel Information System (OPINS); Navy Enlisted System (NES); Inactive Manpower and Personnel Management Information System (IMAPMIS); Defense Civilian Personal Data System (DCPDS); and Need Assessment Survey.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
August 13, 2007, 72 FR 46045; January 22, 2015, 80 FR 3227