SYSTEM NAME:

Statements of Employment (Regular Retired Officers)  (February 22, 1993,  58 FR 10757)

SYSTEM LOCATION:

Commanding Officer, Navy Finance Center Anthony J Celebrezze, Federal Building, Cleveland, OH 44199 and Marine Corps Finance Center, Kansas City, MO 64197.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All Navy and Marine Corps Regular retired officers who have filed a Statement of Employment (DD Form 1357).

CATEGORIES OF RECORDS IN THE SYSTEM:

The information is typically contained in the individual's pay account file and occasionally accompanied by correspondence from, to, or concerning individuals in the above-stated category.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations, 3326; 18 U.S.C. 207, 281, 283; 37 U.S.C. 801; 44 U.S.C. 3101; U.S. Const., Art. I, 9, CL. 8.

PURPOSE(S):

To determine whether the retiree has of may have a conflict of interest or is engaging in prescribed post-retirement employment activities. In some cases, the information is provided to the Judge Advocate General to serve as basis for advisory opinions on the legality and possible penal and civil consequences of post-retirement employment activities and related conflicts of interests and standards of conduct questions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

To officials and employees of the Department of Justice and other law enforcement and investigation agencies in instances of suspected violations of conflict of interests and related standards of conduct.

To the Comptroller General or any of his authorized representatives, upon request, in the course of the performance of duties of the General Accounting Office relating to instances of suspected violations of conflict of interests and related standards of conduct.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records are maintained in file folders.

RETRIEVABILITY:

By name or Social Security Number of the individual concerned.

SAFEGUARDS:

Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside of official working hours.

RETENTION AND DISPOSAL:

Records are maintained at the above-stated locations for up to two years after the death of the individual concerned, at which time they are transferred to the Federal Records Center, Mechanicsburg, PA, in the case of Navy personnel, and to the Federal Records Center, Kansas City, MO in the case of Marine Corps personnel.

SYSTEM MANAGER(S) AND ADDRESS:

For Navy Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.

For Marine Corps Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197.

NOTIFICATION PROCEDURE:

Navy Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.

For Marine Corps Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197.

Information may be obtained by written request which adequately identifies the system of records and the individual about whom the record is kept (i.e., full name and Social Security Number); the written request must be signed by the requesting individual.

RECORD ACCESS PROCEDURES:

Navy Regular retired officers seeking access to information about themselves contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.

For Marine Corps Regular retired officers seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197.

Information may be obtained by written request which adequately identifies the system of records and the individual about whom the record is kept (i.e., full name and Social Security Number); the written request must be signed by the requesting individual.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

The information is obtained from the individual to whom the record pertains.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: