SYSTEM NAME:
Physical Readiness Information Management System (PRIMS) (June 13, 2013, 78 FR 35609)
SYSTEM LOCATION:
Policy Official Naval Support Activity Mid-south, 5722 Integrity Drive, Bldg 456, Millington, TN 38054-5045 for records of all active duty and reserve members.
Application and database are housed with Bureau of Naval Personnel Online (https://www.bol.navy.mil). The mailing address is Commanding Officer, Navy Personnel Command (PERS-5), 5720 Integrity Drive, Millington, TN 38055-6000.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All Navy active duty and reserve personnel.
CATEGORIES OF RECORDS IN THE SYSTEM:
Physical Readiness Information Management System (PRIMS) consists of command information, authorization information, member personnel data to include name, last four of Social Security Number (SSN), Department of Defense Identification Number (DoD ID Number), Unit Identification Code (UIC), gender, service, rank, date of birth, Navy Enlisted Code/Designator, date of last assignment, Preventive Health Assessment date, Physical Activity Risk Factor Questionnaire responses, medical waivers, body composition assessment (weight, height, neck, abdomen, waist, hips, percent body fat), Physical Readiness Test data, Fitness Enhancement Program data, Progress/Readiness Waivers, and Nutrition data.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 6110.1 Series, Physical Readiness Program; DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
To provide a standardized Navy database to monitor and track the progress of members' Physical Fitness Assessment (PFA) data and to identify, screen, train, educate, counsel, monitor and rehabilitate members who do not meet the PFA standards. This system is used by officials and employees responsible for performing fitness assessment and entering results into the system for the Department of the Navy, in the performance of their official duties relating to the conduct of physical fitness studies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses that appear at the beginning of the Navy's compilation of system of records notices may apply to this system.
NOTE: This system of records contains Individually Identifiable Health Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025-18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and/or electronic storage media.
RETRIEVABILITY:
Records are retrieved by name, last four of SSN or DoD ID Number.
SAFEGUARDS:
Password controlled system, files and elements are accessible only to authorized persons having an official need-to-know. Physical access to terminals, terminal rooms, buildings and activities grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.
RETENTION AND DISPOSAL:
Records will be maintained in PRIMS for five years and then archived and maintained by the primary record holder for an additional five years and then destroyed. Individual commands maintain working copies of the records and destroy after five years.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Personal Readiness and Community Support (OPNAV N135F), 5720 Integrity Drive, Millington, TN 38055-6000.
NOTIFICATION PROCEDURE:
All active duty and active Reserve Navy members with internet capabilities who are seeking to determine whether this system of records contains information about themselves can access this record system online by first going to https://www.bol.navy.mil. Member must use LOGIN ID and Password or Common Access Card (CAC) to gain access to site and then select PRIMS from the menu.
Former service members who are seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 or to the official command where they were last assigned.
Requests must be signed and individuals should include their full name, last four of SSN, name or UIC of last command assigned, and dates of last assignment.
The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
RECORD ACCESS PROCEDURES:
All active duty and active Reserve Navy members with Internet capabilities seeking access to records about themselves in this system of records may do so by first going to https://www.bol.navy.mil. Member must use LOGIN ID and Password or CAC to gain access to site and then select PRIMS from the menu.
Former service members seeking access to records about themselves in this system of records may receive a copy of the records by addressing written inquiries to the Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 or to the official command where they were last assigned.
Requests must be signed and individuals should include their full name, last four of SSN, name or UIC of last command assigned and dates of last assignment.
The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records and for contesting contents and appealing initial agency determinations are published in the Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual, command personnel, and/or medical personnel.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
August 13, 2007, 72 FR 45235; June 13, 2013, 78 FR 35609.