SYSTEM NAME:

Attaché Nomination/Assignment Files  (April 01, 2008,  73 FR 17339)

SYSTEM LOCATION:

Navy Files Naval Attaché Affairs Office, Office of Naval Intelligence (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720.

Marine Corps Files Intelligence Department, Attn Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

U.S. Navy and Marine Corps Officers nominated and/or assigned to duty in the Defense Attaché System (DAS)

CATEGORIES OF RECORDS IN THE SYSTEM:

File contains copies of questionnaires (i.e., Naval Attaché Background Inventory, Naval Attaché Opinion Inventory; Naval Attaché Relationship Questionnaire; and Substance Abuse Subtle Screening Inventory (SASSI)), data collected during personal interviews that can include individuals name, Social Security Number(SSN), addresses, telephone numbers, dependent information, medical screenings, and other information from the individual's military personnel file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

National Security Act of 1974, as amended; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).

PURPOSE(S):

To provide data to Navy, Marine Corps and Defense Intelligence Agency (DIA) officials to determine suitability of Navy and Marine Corps officer personnel for assignment to the Defense Attaché System.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

To the Department of State to determine suitability of personnelfor security clearances and assignment to the Defense Attaché System.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Manual and automated files.

RETRIEVABILITY:

Retrieved by name and Social Security Number (SSN).

SAFEGUARDS:

Access is provided on need-to-know basis only. Manual records are stored in a controlled access area and are accessible only to a very limited number of authorized personnel with proper security clearance. Access to computerized data is controlled by password or other user code.

RETENTION AND DISPOSAL:

Records are opened on individuals when first nominated for attaché duty. Records are destroyed when personnel are transferred, separated, or when files are no longer needed, whichever is earlier.

SYSTEM MANAGER(S) AND ADDRESS:

Navy Files Naval Attaché Affairs Office, Office of Naval Intelligence (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720.

Marine Corps Files Director, Intelligence Department, Attn Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Naval Attaché Affairs Office, Office of Naval Intelligence Collections Directorate (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720 (for Navy files) or to the Director, Intelligence Department, Attn Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775 (for Marine Corps files).

Request should contain individuals name and Social Security Number (SSN) and must be signed.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Naval Attaché Affairs Office, Office of Naval Intelligence Collections Directorate (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720 (for Navy files) or to the Director, Intelligence Department, Attn Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775 (for Marine Corps files).

Request should contain individual's name and Social Security Number (SSN) and must be signed.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual; family members; Defense Security Service; Naval Criminal Investigative Service; and personnel files.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: