DON General Morale, Welfare, and Recreation Records (February 12, 2008, 73 FR 8035)
Organizational elements of the Department of the
Navy. Official mailing addresses are published in the Standard Navy
Distribution List that is available at http//doni.daps.dla.mil/sndl.aspx.
Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue,
Suite 200, Norfolk, VA 23551-2488.
Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Personnel authorized to use DON-sponsored Morale, Welfare, Recreation
(MWR) services, youth services, athletic and recreational services, Armed
Forces Recreation Centers, DON recreation machines, and/or to participate in
MWR-type activities, to include bingo games; professional entertainment groups
recognized by the Armed Forces Entertainment; DON athletic team members; ticket
holders of athletic events; and units of national youth groups such as Boy
Scouts, Girl Scouts, and 4-H Clubs.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name; branch of service; home and duty station addresses; home,
business, and cell telephone numbers; military/ civilian status; Social
Security Number; Unit Identification Code (UIC); travel orders/vouchers;
security check results; command contact person; boat and mooring storage agreement; insurance information; credit cards and other records of payments;
contact address; contract, waiver, release, and indemnification agreements;
check out and control sheets; bingo pay-out control sheet indicating individual
name, grade, Social Security Number, duty station, dates and amount of bingo
winnings paid; and Internal Revenue Forms W2-G and 5754, (Gambling Winnings and
Statement by Person(s) Receiving Gambling Winnings, respectively).
Activities that follow the American
College of Sports
Medicine Rules and Guidelines collect additional information, such as medical
history, medications being taken, injury status, and who to contact in case of
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters,
Marine Corps; 26 U.S.C. 6041; BUPERS Instruction 1710.11C, Operations of
Morale, Welfare and Recreation Programs 2003; MCOP 1700.27, Marine Corps,
Morale, Welfare and Recreation Policy Manual, Ch 1; NAVSO P-3520, Financial
Management Policies and Procedures for Morale, Welfare and Recreation Programs;
and E.O. 9397 (SSN).
To administer programs devoted to the mental and physical well-being of
DON personnel and other authorized users; to document the approval and conduct
of specific contests, shows, entertainment programs, sports activities/
competitions, and other MWR-type activities and events sponsored or sanctioned
by the DON.
To provide a means of paying, recording, accounting, reporting, and
controlling expenditures and merchandise inventories associated with MWR
programs, activities, and events to include raffles, Monte
Carlo, bingo prizes, and gaming machines.
To enable fitness/sports facility personnel to
determine the appropriate level of activity participation.
To provide on-base emergency personnel with medical
information regarding the emergency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information
contained therein may specifically be disclosed outside the DoD as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as follows
To the media or for public release to publicize the
names and photographs of participants in league or other activities and events
for marketing or other similar purposes.
To credit card processors, banks, and other financial institutions to
process payments made by credit or debit cards, by check, or other payment
To provide health and personal information to an off-base medical
treatment facility should a member be taken there for treatment.
To the Internal Revenue Service to report all monies and items of
merchandise paid to winners of games whose one-time winnings are $1,200 or
The DoD 'Blanket Routine Uses' set forth at the
beginning of the Navy's compilation of systems of records notices also apply to
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
Paper records in file folders and networked data bases.
Name and Social Security Number of patron.
Password controlled system, file, and element access based on predefined
need-to-know. Physical access to terminals, terminal rooms, buildings and
activities' grounds are controlled by locked terminals and rooms, guards,
personnel screening and visitor registers.
RETENTION AND DISPOSAL:
Bingo records are maintained on-site for four years and then shipped to
a Federal Records Center
for storage for an additional three years. After seven years, records are
All other documents are destroyed after 2 years, unless required for
SYSTEM MANAGER(S) AND ADDRESS:
Policy Officials For Navy activities--Commander, Navy Installations
Command (N-94), 5720 Integrity Drive, Millington, TN 38055-6500; For Marine
Corps activities--Commandant of the Marine Corps, Personal and Family Readiness
Division (MRX), 3044 Catlin Avenue, Quantico, VA 22134-5099.
Record Holders Commanding officer of the activity in question. Official
mailing addresses are published in the Standard Navy Distribution List that is
available at http//doni.daps.dla.mil/sndl.aspx.
Individuals seeking to determine whether this system of records contains
information about themselves should address written inquiries to the commanding
officer of the activity in question. Official mailing addresses are published
in the Standard Navy Distribution List that is available at http//doni.daps.dla.mil/sndl.aspx.
The request should include full name, Social Security Number(SSN),
address of the individual concerned and be signed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in this
system of records should address written inquiries to the commanding officer of
the activity in question. Official mailing addresses are published in the
Standard Navy Distribution List that is available at http//doni.daps.dla.mil/sndl.aspx.
The request should include full name, Social Security Number(SSN),
address of the individual concerned, and be signed.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents and
appealing initial agency determinations are published in Secretary of the Navy
Instruction 5211.5; 32 CFR part 701; or may be obtained from the system
RECORD SOURCE CATEGORIES:
Individual or group receiving the MWR services to
include but not limited to Monte Carlo,
others who operate MWR programs, classes, events, and companies.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
FEDERAL REGISTER HISTORY: