SYSTEM NAME:

Aviator's Flight Log Book System  (May 25, 2004,  69 FR 29703)

SYSTEM LOCATION:

Aviation unit to which the individual aircrew member is assigned. When not assigned to an aviation unit, the individual maintains custody of the log book.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All aeronautically designated commissioned Navy and U.S. Marine Corps officers and enlisted members assigned as aircrew members in the operation of an aircraft. Possession and maintenance of the log book is mandatory for all Naval Aviators, Student Naval Aviators, Naval Flight Officers, and Student Naval Flight Officers. Possession and maintenance of the log book is optional for other personnel on duty involving flying.

CATEGORIES OF RECORDS IN THE SYSTEM:

OPNAV Form 3760/31 (Aviators Flight Log Book), containing name and Social Security Number of aircrew member, contains sections for the aviator's qualifications and achievements, personal changes, summary of total flight record, flight record summary, summary of pilot time, record of individual flights, flight clothing record, accident and flight rule violation record, and mishap record.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 3710.7, NATOPS General Flight and Operating Instructions; and E.O. 9397 (SSN).

PURPOSE(S):

To provide a personal flight record for the individual aircrew member, to serve as a record of certain aviation information developed during active aviation tours, and to provide commanding officers with pertinent data to assist in assignment, utilization, and training of the air crewman.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552(b)(3) as follows

The DoD 'Blanket Routine Uses' that appears at the beginning of the Navy's compilation of systems and records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper and automated records.

RETRIEVABILITY:

Name and Social Security Number.

SAFEGUARDS:

Access is restricted to the individual and those who maintain training records, or those who are directly involved with the individual's training or evaluation. The file cabinets or bookshelves containing the log books are in command areas under normal military 24-hour security measures. Automated systems are password protected and accessible only by individuals having an official need to know.

RETENTION AND DISPOSAL:

Upon detachment from squadron/command or from active duty service, the log book will be given to the individual. For a deceased, missing, or captured air crewman, the log book will be treated as personal effects.

SYSTEM MANAGER(S) AND ADDRESS:

Commander Naval Air Forces (N32), NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander Naval Air Forces (N32), NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.

The request should contain the full name and Social Security Number of the individual, the squadron assigned and dates assigned, and be signed by the requester.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander Naval Air Forces (N32), NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.

The request should contain the full name and Social Security Number of the individual, the squadron assigned and dates assigned, and be signed by the requester.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual aeronautically designated Navy or Marine Corps officer or enlisted crewmember, academic tests supporting flight training, flight performance evaluations, flight check evaluations, aviation physiology training, and transcribed Individual Flight Activity Reporting System data.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: