SYSTEM NAME:

Fleet Hometown News System (FHNS) Records  (September 26, 2014,  79 FR 57895)

SYSTEM LOCATION:

Fleet Hometown News Center, 9420 Third Avenue, Norfolk, VA, 23511-2125.

 

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Active-duty and reserve Navy, Marine Corps, Coast Guard, Army, Air Force, and government civilian personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Information submitted includes: full name, signature, rank, gender, race/ethnicity, marital status, date entered service, branch of service, duty status, command name, command mailing address, date reported, duty to which assigned/job title, designator/warfare qualifications,  spouse’s first name, father’s name and address, mother’s name and address, father-in-law’s name and address, mother-in-law’s name and address, hometown and state, high school and college/university complete names, graduation dates, degrees received, city, state, and zip codes, and promotions, awards, photographs, and significant career events.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10.U.S.C. 5041, Headquarters, Marine Corps; function; composition; 14 U.S.C. 93, Commandant, General Powers; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8034, Vice Chief of Staff; 10 U.S.C. 3013 Secretary of the Army; and SECNAVINST 5724.3A, Fleet Hometown News Program Policy and Procedures

PURPOSE(S):

Information is collected and maintained to generate public awareness of the accomplishments of Navy, Marine Corps, Coast Guard, Army, Air Force and government civilian personnel by distributing news releases and photographs to the hometown news media of individual service members or employees. Hometown news media include, but are not limited to, newspapers, radio and television stations, and college/university alumni publications throughout the United States and its territories and their respective websites. Release of this information is done with the individual's full cooperation and written consent.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

To the news media in individual service member's or employee's hometown for publication by local news media to recognize the achievements of service members. Release of this information is done with the individual's full cooperation and written consent.

The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and electronic storage media.

RETRIEVABILITY:

By individual's name.

SAFEGUARDS:

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to computerized data is restricted by passwords, which are changed periodically. Data sent by Public Affairs Officers Hometown News Service is over a secure connection. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.

RETENTION AND DISPOSAL:

Records are destroyed one year after submission. Paper records are destroyed by shredding, burning or pulping. Electronic records are destroyed by erasing, deleting or overwriting.

SYSTEM MANAGER(S) AND ADDRESS:

Fleet Hometown News Systems Manager, 9320 Third Avenue, Suite 100, Norfolk, VA, 23511-2125.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Fleet Hometown News System Manager, 9420 Third Avenue, Norfolk, VA 23511-2125. Requests should contain the individual's full name and must be signed by the individual.

The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Fleet Hometown News System Manager, 9420 Third Avenue, Norfolk, VA 23511-2125. Requests should contain the individual's full name and must be signed by the individual.

The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, for contesting contents and appealing initial agency determination are published in Secretary of the Navy Instruction 5211.5; 32 CDR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

December 12, 2008, 73 FR 75692; May 11, 2012, 77 FR 27745; September 26, 2014, 79 FR 57895.