SYSTEM NAME:

Medical Readiness Reporting System (MRRS)  (August 23, 2013,  78 FR 52518)

SYSTEM LOCATION:

Space and Naval Warfare Systems Center New Orleans (SSC NOLA), 2251 Lakeshore Drive, New Orleans, LA 70122-0001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Active Duty and Reserve Air Force, Army, Coast Guard, Marine Corps, and Navy Personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, Social Security Number (SSN) and/or DoD ID Number, home address, phone number, work e-mail address, gender, date of birth, unit assigned; medical readiness data that includes immunizations (dates and type), laboratory results and/or procedures, physicals, eye, audio and dental exams, dental readiness category and injury status.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; BUMED Note 6110, Tracking and Reporting Individual Medical Readiness Data; SECNAVINST 6120.3, Secretary of the Navy Periodic Health Assessment for Individual Medical Readiness; Pub. L. 108-735, Section 731 Ronald Reagan National Defense Authorization Act, 10 U.S.C. 136(d), Under Secretary of Defense for Personnel; 10 U.S.C. 671, Members not to be assigned outside United States before completing training; DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

The purpose of this system of records is to track medical readiness to ensure individuals are medically eligible to be deployed; to track labs, exams, physicals, and immunizations that impact medical readiness; and to provide immunization data to the Defense Enrollment Eligibility System (DEERS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses that appear at the beginning of the Navy's compilation of system of record notices may apply to this system.

NOTE: This system of records contains Individually Identifiable Health Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025-18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper file folders and electronic storage media.

RETRIEVABILITY:

Name and SSN.

SAFEGUARDS:

Computer processing facilities and terminals are located in restricted areas accessible only to authorized persons that are properly screened, cleared, and trained. Access to this system of records and personal information is restricted by use of the Common Access Card (CAC). Manual records and computer printouts are available only to authorized personnel having a need-to-know.

RETENTION AND DISPOSAL:

Disposition pending. Until the National Archives and Records Administration has approved a records retention, these records will be treated as permanent.

SYSTEM MANAGER(S) AND ADDRESS:

For Air Force: MODS Technical Manager PMD/USAMITC 2720 Howitzer, Bldg. 2372, Fort Sam Houston, TX 78234-5013.

For Army: DASG-Human Resources, Defense Health Headquarters, Falls Church, VA 22042-5140.

For Coast Guard: United States Coast Guard (USCG), Headquarters (CG-912), 2100 2nd St. SW, Suite 1100, Washington, DC 20593-0001.

For Marine Corps: Headquarters U.S. Marine Corps, PPO, PLN (National Plans Branch), 3000 Marine Corps Pentagon, Washington, DC 20350-3000.

For Navy: Commander, Navy Personnel Command (PERS-455), 5720 Integrity Drive, Millington, TN 38055-0455.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the appropriate systems manager listed above.

The signed letter should contain full name and SSN and/or DoD ID Number.

The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the appropriate systems manager listed above.

The signed letter should contain full name and SSN and/or DoD ID Number.

The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual; medical records; military personnel records; care giver; testing data; dental records; physical readiness records, and Defense Manpower Data Center (DMDC).

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

January 28, 2013, 78 FR 5792; August 23, 2013, 78 FR 52518.