SYSTEM NAME:
Property Accountability Records (May 29, 2007, 72 FR 29487)
SYSTEM LOCATION:
Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http//doni.daps.dla.mil/sndl.aspx
Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Any individual who receives and signs for government property.
CATEGORIES OF RECORDS IN THE SYSTEM:
The receipts maintained are any of the following Logbooks, property passes, custody chits, charge tickets, sign out cards, tool tickets, sign out forms, photographs, charge cards, or any other statement of individual accountability for receipt of government property.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
PURPOSE(S):
To identify individuals to whom government property has been issued and provide a record of loss or deterioration of clothing and equipment assigned to each individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows
The DoD 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper records in file folders and electronic media.
RETRIEVABILITY:
Individual’s name, Social Security Number (SSN), badge number, tool number, property serial number, or any other locally determined method of property receipt accountability.
SAFEGUARDS:
Access is limited and provided on a need-to-know basis only. Computerized data bases are password protected.
RETENTION AND DISPOSAL:
Property accounting records are destroyed when two years old. Custody receipts are destroyed when material or equipment is destroyed or individual is separated.
SYSTEM MANAGER(S) AND ADDRESS:
Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http//doni.daps.dla.mil/sndl.aspx.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether system records contain information pertaining to them may do so by making application to the commanding officer or officer in charge of the activity where the receipts are located. Individuals making applications must have an identification card. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http//doni.daps.dla.mil/sndl.aspx.
Written request must contain individual’s name, Social Security Number (SSN), and signed.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the commanding officer or officer in charge of the activity where the receipts are located. Individuals making application must have an identification card. Official mailing addresses are published in the Standard Navy Distribution List (SNDL that is available at http//doni.daps.dla.mil/sndl.aspx.
Written request must contain individual’s name, Social Security number (SSN), and signed.
CONTESTING RECORD PROCEDURES:
The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual and command reports.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY: