SYSTEM NAME:

Equal Employment Opportunity (EEO) Complaints Tracking System  (May 14, 2007,  72 FR 27094)

SYSTEM LOCATION:

All Department of Navy (DON) Equal Employment Opportunity Program offices.  DON activity addresses are published in the Standard Navy Distribution List that is available at http//doni.dla.mil/sndl.aspx.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

All DON civilians, non-appropriated fund employees, and external applicants for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, home and duty station address, phone numbers, unique identifier, dates and status of EEO complaints.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and Civilian Human Resources Manual 1614.1, Civilian Discrimination Complaints Management Program.

PURPOSE(S):

To track the status of Equal Employment Opportunity discrimination complaints for the Department of Navy.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows

To a duly appointed Hearing Examiner or Arbitrator (an employee of another Federal agency) for the purpose of conducting a hearing in connection with an employee's discrimination complaint.

To Equal Employment Opportunity Complaints Office of Federal Operations and Administrative Judges for review and adjudication.

The 'Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records also apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Case number or individual’s name.

SAFEGUARDS:

Password controlled system, files, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.

RETENTION AND DISPOSAL:

Permanent.

SYSTEM MANAGER(S) AND ADDRESS:

Policy Official  Director, Naval Office of EEO Complaints Management and Adjudication, 614 Sicard Street SE, Bldg 201, Washington Navy Yard DC 20374-5072. Record Holder Headquarters, and field activities employing civilians. DON activity addresses are published in the Standard Navy Distribution List that is available at http//doni.dla.mil/sndl.aspx.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the to the EEO office where assigned. DON activity addresses are published in the Standard Navy Distribution List that is available at http//doni.dla.mil/sndl.aspx.

Requests should contain individual's full name and signed.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to their servicing EEO office.  DON activity addresses are published in the Standard Navy Distribution List that is available at http//doni.dla.mil/sndl.aspx.

Request should contain individual's full name and signed.

CONTESTING RECORD PROCEDURES:

The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Individual, interviews, and Equal Employment Opportunity Program Offices.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: