SYSTEM NAME:

Record of Accounts Receivable  (February 22, 1993,  58 FR 10189)

SYSTEM LOCATION:

Finance and Accounting Division, ST L-5, DMA St. Louis, 3200 South Second Street, St. Louis, IL 63118-3399.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

List of Contract Sales Agents, domestic and foreign, DMA Contractors, and current and former DMA civilian employees with outstanding balances due DMA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Alphabetical file containing name of individual or company, address and special identifying code.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

The Budget and Accounting Procedure Act of 1950, Pub. L. 81-784.

PURPOSE(S):

To post credits and collection of accounts receivable balances.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies' as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). Information may be provided to other Federal agencies for the purpose of collecting debts owed by individuals employed, or believed to be employed, by those agencies and owing DMA monies.

The `Blanket Routine Uses' set forth at the beginning of DMA's compilation of systems of records notices apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Hard copy manifests and/or computer printouts.

RETRIEVABILITY:

Filed alphabetically by name of account.

SAFEGUARDS:

Records are maintained in a secured area/locked file cabinets with access limited to authorized personnel whose duties require access.

RETENTION AND DISPOSAL:

Records are maintained after case settlement for three years in working area and then in storage area for an additional two years prior to destruction.

SYSTEM MANAGER(S) AND ADDRESS:

Finance and Accounting Division, ST L-5, DMA St. Louis, 3200 South Second Street, St. Louis, IL 63118-3399.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Finance and Accounting Division, ST L-5, DMA St. Louis, 3200 South Second Street, St. Louis, IL 63118-3399.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to Finance and Accounting Division, ST L-5, DMA St. Louis, 3200 South Second Street, St. Louis, IL 63118-3399.

Individuals should provide full name, current address and telephone number.

CONTESTING RECORD PROCEDURES:

DMA's rules for accessing records and contesting contents and appealing initial agency determinations are published in DMA Instruction 5400.11; 32 CFR part 320; or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

Hard copy accounts receivable manifests prepared from finance and contractual documents.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY: