SYSTEM NAME:
National Geospatial-Intelligence Agency Enterprise Workforce System (November 19, 2013, 78 FR 69393)
SYSTEM LOCATION:
Human Development Directorate, National Geospatial-Intelligence Agency, 7500 GEOINT Drive, Springfield, VA 22150.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former NGA employees, military personnel, independent industry advisors, contractors, and foreign visitors employed by or assigned to NGA facilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Identifying information, such as name, date of birth, place of birth, address, telephone numbers, email addresses, employee identification number, job title and band, emergency contact information, supervisor's contact information, photographs, passport and/or drivers' license information, citizenship, polygraph, security clearance, access control passes, payroll information, Social Security Number (SSN), time and attendance, performance, awards and bonuses, duty location, education and training data, military and veterans status, gender, ethnicity/race indicator, disability data, drug, vision and medical test results for deployment readiness.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
50 U.S.C. §402a; Coordination of counterintelligence activities; Executive Order 10450, Security requirements for Government employment; Executive Order 12968 Access to classified information; 5 CFR part 732, National security positions; 5 CFR part 736, Personnel Investigations; 32 CFR part 147, Adjudicative Guidelines for Determining Eligibility for Intelligence Directive (DCID) 6/4, Personnel Security Standards and Procedures Governing Eligibility for Access to Sensitive Compartmented Information; 5 U.S.C. 301 Departmental Regulations; DoDD 5105.60, National Geospatial-Intelligence Agency (NGA); 5 U.S.C. 7532, Suspension and Removal; Employees; E.O. 12958, Classified National Security Information; DoD 5200.2-R, DoD Personnel Security Program; Director of Central Intelligence Directive No. 1/14, Personnel Security Standards and Procedures Governing Eligibility for Access to Sensitive Compartmented Information (SCI); and E.O. 9397 (SSN), as amended.
PURPOSE(S):
NGA collects, uses, maintains, and disseminates employee information to facilitate a variety of NGA's mission-related duties, including activities related to administrative matters, account creation, operations support, access controls, workforce security, training records, expertise, competency management, polygraph information, drug, vision and medical test results, Federal reporting requirements, and international counterintelligence. NGA Enterprise Workforce System data, which includes personally identifiable information (PII), is necessary for NGA to effectively and efficiently conduct its mission on multiple levels by using PII provided by employees and contingent workers.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records may be specifically disclosed outside of the DoD as a routine use pursuant to 5 U.S.C. a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of NGA's compilation or systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored electronically.
RETRIEVABILITY:
Records may be retrieved by name or other personal identifier listed above in the Categories of Records.
SAFEGUARDS:
Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable NGA automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. Some of the technical controls include, limited, role based access as well as profiles based access to limit users to only data that is needed for the performance of their official duties. The system is located in a secure data center and operated by Federal personnel.
RETENTION AND DISPOSAL:
NGA will delete or destroy these records three years after the end date of employment with NGA.
SYSTEM MANAGER(S) AND ADDRESS:
Human Development Directorate, National Geospatial-Intelligence Agency, 7500 GEOINT Drive, Springfield, VA 22150.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the National Geospatial-Intelligence Agency (NGA), Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 22150.
The request envelope and letter should both be clearly marked "Privacy Act Inquiry."
The written request must contain your full name, current address, and date and place of birth. Also include an explanation of why you believe NGA would have information on you and specify when you believe the records would have been created.
You must sign your request and your signature must either be notarized or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
'I declare (or certify, verify, or state).under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). Signature)'.
RECORD ACCESS PROCEDURES:
Individuals seeking access to this system of records contains information about themselves should address written inquiries to the National Geospatial-Intelligence Agency (NGA), Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 22150.
The request envelope and letter should both be clearly marked "Privacy Act Inquiry."
The written request must contain your full name, current address, and date and place of birth. Also include an explanation of why you believe NGA would have information on you and specify when you believe the records would have been created.
You must sign your request and your signature must either be notarized or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
'I declare (or certify, verify, or state).under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). Signature)'.
CONTESTING RECORD PROCEDURES:
Individuals contesting the accuracy of records in this system of records contains information about themselves should address written inquiries to the National Geospatial-Intelligence Agency (NGA), Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 22150.
The request envelope and letter should both be clearly marked "Privacy Act Inquiry."
The written request must contain your full name, current address, and date and place of birth. Also include an explanation of why you believe NGA would have information on you and specify when you believe the records would have been created.
You must sign your request and your signature must either be notarized or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States:
'I declare (or certify, verify, or state).under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). Signature)'.
RECORD SOURCE CATEGORIES:
Information originates from the individual and from sources contacted during personnel and background investigations.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identity of a confidential source. NOTE: When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions.
An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 552a(b)(1), (2), and (3), (c) and (e) published in 32 CFR Part 320. For additional information, contact the system manager.
FEDERAL REGISTER HISTORY:
May 24, 2013, 78 FR 31526; November 19, 2013, 78 FR 69393.