SYSTEM NAME:

National Geospatial-Intelligence Agency (NGA) Inspector General Investigative and Complaint Files  (July 22, 2013,  78 FR 43868)

SYSTEM LOCATION:

Records are maintained at NGA headquarters in Washington, DC metro facilities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Current and former NGA employees, military personnel, contractors, members of the public who make an inquiry or file a complaint or allegation involving NGA.

CATEGORIES OF RECORDS IN THE SYSTEM:

Identifying information, such as name, address, telephone numbers, email addresses, employee identification number, job title and band, supervisor's contact information, company name, witness information and statements, military branch, rank, financial information, adverse information, technical reports, record of interviews, exhibits and photographs, Social Security Number (SSN), and sworn testimonies.

Investigative/complaint files, inquiries or investigative reports pertaining to complaints, allegations of fraud, waste, abuse, mismanagement, malfeasance, or reprisal as procedures pertaining to NGA personnel, procedures, policies or programs. Files may contain Reports of Investigation, sworn testimony, letters, memorandums and working papers regarding developed or obtained as a result of investigation or complaint wherein someone has made allegations of violations involving fraud, waste, abuse, mismanagement, reprisal, denial of due process pertaining to NGA personnel, programs, policies and/or procedures developed or obtained as a result of the investigation or complaint.

Letters/transcriptions of complaints, allegations and queries; letters of appointment; reports of reviews, inquiries and investigations with supporting attachments, exhibits and photographs; record of interviews; witness statements; reports of legal review of case files, congressional responses; memoranda; letters and reports of findings and actions taken; letters to complainants and subjects of investigations; letters of rebuttal from subjects of investigations; finance; personnel; administration; adverse information, and technical reports.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 301, Departmental Regulations, 5 U.S.C. App., Inspector General Act of 1978, 10 U.S.C. 1612 citing 5 U.S.C. 2301, 44 U.S.C. 3545(c)(1), E.O. 12333, United States Intelligence Activities, as amended; and E.O. 9397 (SSN), as amended.

PURPOSE(S):

To analyze and evaluate the effectiveness and efficiency of NGA policies, programs, procedures, activities, and operations for the purpose of detecting and preventing fraud, waste and abuse. Additionally, the system is used to resolve complaints and inquiries, and to initiate proper corrective action if the allegation is proven to be true in fact as well as to be used for corrective action.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records may be specifically disclosed outside of the DoD as a routine pursuant to 5 U.S.C. a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of NGA's compilation or systems of records notices may apply to this system.

NGA may share information contained in this system with U.S. intelligence agencies related to investigations, criminal activity or evidence of waste, fraud and abuse.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Records in this system are stored electronically.

RETRIEVABILITY:

Records may be retrieved by name or SSN.

SAFEGUARDS:

Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable NGA automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. Some of the technical controls include, limited, role based access as well as profiles based access to limit users to only data that is needed for the performance of their official duties. The system is located in a secure data center and operated by Federal personnel.

RETENTION AND DISPOSAL:

Investigative records are cutoff and retired when 15 years old, then destroyed/deleted 10 years after cutoff.

SYSTEM MANAGER(S) AND ADDRESS:

Assistant Inspector General for Plans and Programs, Office of the Inspector General, National Geospatial-Intelligence Agency (NGA), 7500 GEOINT Drive, Springfield, VA 22150.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the National Geospatial-Intelligence Agency (NGA), Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 22150.

The request envelope and letter should both be clearly marked "Privacy Act Inquiry."

The written request must contain your full name, current address, and date and place of birth. Also include an explanation of why you believe NGA would have information on you and specify when you believe the records would have been created.

You must sign your request and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury, as a substitute for notarization. A request for notification must meet the requirements of 32 CFR 320.4.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the National Geospatial-Intelligence Agency (NGA), Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 22150.

The request envelope and letter should both be clearly marked "Privacy Act Inquiry."

The written request must contain your full name, current address, and date and place of birth. Also include an explanation of why you believe NGA would have information on you and specify when you believe the records would have been created.

You must sign your request and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury, as a substitute for notarization. A request for notification must meet the requirements of 32 CFR 320.4.

CONTESTING RECORD PROCEDURES:

Individuals contesting the accuracy of records in this system of records contains information about themselves should address written inquiries to the National Geospatial-Intelligence Agency (NGA), Freedom of Information Act/Privacy Act Office, 7500 GEOINT Drive, Springfield, VA 22150.

The request envelope and letter should both be clearly marked "Privacy Act Inquiry."

The written request must contain your full name, current address, and date and place of birth. Also include an explanation of why you believe NGA would have information on you and specify when you believe the records would have been created.

You must sign your request and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury, as a substitute for notarization. A request for notification must meet the requirements of 32 CFR 320.4.

RECORD SOURCE CATEGORIES:

Information originates from the individual and from sources contacted during personnel and background investigations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identity of a confidential source. NOTE: When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions.

Investigative material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 552a(b)(1), (2), and (3), (c) and (e) published in 32 CFR Part 320. For additional information, contact the system manager.

FEDERAL REGISTER HISTORY:

June 4, 2002, 67 FR 38479; July 22, 2013, 78 FR 43868