SYSTEM NAME:
Central Registry System Discrimination and Sexual Harassment Database (CRS/DASH) (May 11, 1999, 64 FR 25299)
SYSTEM LOCATION:
Commandant of the Marine Corps (Code MPE), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101 and all Marine Corps activities. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Marine Corps personnel who submit complaints of sexual harassment or discrimination and Marine Corps personnel who are under formal or informal investigation as a result of complaints of sexual harassment or discrimination.
CATEGORIES OF RECORDS IN THE SYSTEM:
Correspondence and records compiled pursuant to the processing of a complaint concerning sexual harassment or discrimination, incident data, endorsements, recommendations and resolutions of formal and informal investigations concerning aspects of equal opportunity complaints.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e-16(b) and (c).
PURPOSE(S):
To provide a record of Marine Corps personnel who have committed acts of sexual harassment or discrimination, and a record of any formal or informal investigation conducted in connection with allegations of sexual harassment or discrimination.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
Officials and employees of other Departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related in equal opportunity matters.
The 'Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic and paper files.
RETRIEVABILITY:
Files are retrieved alphabetically by name of the complainant or by the name of the individual who is the subject of the complaint.
SAFEGUARDS:
The electronic files are maintained in a computer database that is password protected with limited access. The building has controlled access after normal work hours and access is monitored by duty personnel. Access to files is limited to official capacity on a need-to-know basis. All files are encrypted to prevent unlawful downloading of information. Files held by field activities are maintained in an electronic database accessible to only authorized personnel. Paper files maintained at field activities are maintained in areas assessable to only authorized personnel with a need to know.
RETENTION AND DISPOSAL:
Paper records are disposed of two years after administrative closing of a complaint. Electronic files are maintained in CRS/DASH electronic archive for five years, then erased.
SYSTEM MANAGER(S) AND ADDRESS:
Commandant of the Marine Corps (Code MPE), ATTN: Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code MPE), ATTN: Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.
Written request for information should contain the individual's name, Social Security Number, and signature.
Personnel may provide requests in person to the field activity Commanding Officer, or to the Commandant of the Marine Corps (Code MPE), ATTN: Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101. Individuals should be able to provide personal identification to include valid military identification or two valid civilian items of identification such as driver's license, passport, credit cards, etc.
RECORD ACCESS PROCEDURES:
Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps (Code MPE), ATTN: Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.
Written request for information should contain the individual's name, Social Security Number, and signature.
Personnel may provide requests in person to the field activity Commanding Officer, or to the Commandant of the Marine Corps (Code MPE), ATTN: Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101. Individuals should be able to provide personal identification to include valid military identification or two valid civilian items of identification such as driver's license, passport, credit cards, etc.
CONTESTING RECORD PROCEDURES:
The U.S. Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual concerned, other systems, investigations, witnesses and correspondents.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY: