SYSTEM NAME:

Air Force Museum Artifact Tracking System (AFMATS)  (May 01, 2014,  79 FR 24687)

SYSTEM LOCATION:

National Museum of the United States Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, OH 45433-7102.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Members of the general public that donate museum materials to the United States Air Force Heritage Program museums and heritage centers.

CATEGORIES OF RECORDS IN THE SYSTEM:

Name, home telephone and personal cellular numbers, mailing address, and personal e-mail address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. Subtitle D, Air Force; Air Force Instruction 84-103, United States Air Force Heritage Program; Air Force Policy Directive (AFPD) 84-1, Historical Information, Property and Art.

PURPOSE(S):

To collect and retain acquisition data regarding individuals donating historical property or archival materials to the National Museum of the United States Air Force.  Enable the United States Air Force Heritage Program museums, heritage centers and historical holdings to provide responses to requests for information regarding the status/location of donated historical property and archival materials.  Allow the Air Force to establish title to the historical property and archival material.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under Title 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to Title 5 U.S.C. 552a (b) (3) as follows:

The DoD Blanket Routine Uses published at the beginning of the Air Force’s compilation of systems of records notices may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Paper records and electronic storage media.

RETRIEVABILITY:

Name and home mailing address.

SAFEGUARDS:

Paper records are maintained within divisional office areas of the National Museum of the United States Air Force, which is restricted by the use of locks and a controlled entry system.  Electronically and optically stored records are maintained in system software with password-protected access.  Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained.  The system maintains data encryption, role based access, Common Access Card access, and authentication through a unique ORACLE I.D. and password, as well as, through secure socket protocols.

RETENTION AND DISPOSAL:

Historical records are retained for 20 years after property leaves AF inventory and all legal settlements have been finalized before information in databases will be deleted; paper records will be destroyed by shredding, or maceration when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:

Museum Curator, National Museum of the United States Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, OH 45433-7102.

NOTIFICATION PROCEDURE:

Individuals seeking to determine whether this system of records contains information on themselves should address written inquiries to National Museum of the U.S. Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, Ohio 45433-7102.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:

If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

RECORD ACCESS PROCEDURES:

Individuals seeking access to records about themselves contained in this system should address written inquiries to National Museum of the U.S. Air Force, 1100 Spaatz Street, Wright-Patterson Air Force Base, Ohio 45433-7102.

For verification purposes, individual should provide their full name and any details which may assist in locating records, and their signature.

In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C., 1746, in the following format:

If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.

If executed within the United States, its territories, possessions, or commonwealths: ‘I declare( or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

CONTESTING RECORD PROCEDURES:

The Air Force rules for accessing records and for contesting contents and appealing initial agency determinations are published in Air Force Instruction 33-332, Air Force Privacy and Civil Liberties Program 32 CFR part 806b, and may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

From the individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

May 1, 2014, 79 FR 24687.