SYSTEM NAME:

Guard Equipment Acquisition Records  (June 26, 2014,  79 FR 36295)

SYSTEM LOCATION:

National Guard Bureau Army National Guard Materiel Programs Division: Planning and Integration, 111 South George Mason Drive, Arlington, VA 22204-1382.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:

Department of Defense military and civilian personnel assigned to National Guard Bureau Army National Guard Materiel Programs Division.

CATEGORIES OF RECORDS IN THE SYSTEM:

Full name of individual managing records; organizational email address; organizational telephone; and military rank/grade.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

10 U.S.C. 10502, Chief, National Guard Bureau; Department of Defense Instruction 7045.7: Implementation of the Planning, Programming, and Budgeting Systems (PPBS); and Department of Defense Instruction 1225.06:  Equipping the Reserve Forces.

PURPOSE(S):

To track designated personnel authorized to manage records for new equipment requirements and distribution to Army National Guard units.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses may apply to this system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE:

Electronic storage media.

RETRIEVABILITY:

Records are retrieved by individual’s name.

SAFEGUARDS:

Access to the database is strictly limited to authorized individuals with common access cards (CAC) issued by the DoD, and the database is maintained behind a firewall.  Physical security measures include security guards, controlled access using CACs, and cipher locks.

RETENTION AND DISPOSAL:

Disposition pending, records are permanent until the National Archives and Record Administration has approved a retention and disposition schedule for the National Guard Bureau.

SYSTEM MANAGER(S) AND ADDRESS:

National Guard Bureau Army National Guard Materiel Programs Division: Planning and Integration, 111 S. George Mason Drive, Arlington, VA 22204-1382.

NOTIFICATION PROCEDURE:

Individuals wishing to inquire if the system contains information about themselves should contact the system manager at National Guard Bureau Army National Guard Materiel Programs Division: Planning and Integration Branch Manager, 111 S. George Mason Drive, Arlington, VA 22204-1382.

Written requests must include a signed declaration and include the individual’s first, middle and last name, and full mailing address in order to receive a response.

RECORD ACCESS PROCEDURES:

Individuals seeking access to information about themselves contained in this system should address written inquiries to:  Branch Manager, Army National Guard Materiel Programs Division: Planning and Integration, 111 S. George Mason Drive, Arlington, VA 22204-1382.

Written requests must include a signed declaration and include their first, middle and last name, and full mailing address in order to receive a response.

CONTESTING RECORD PROCEDURES:

The National Guard Bureau rules for accessing records, and for contesting contents and appealing initial agency determinations are published at 32 CFR Part 329 or may be obtained from the system manager.

RECORD SOURCE CATEGORIES:

User information is provided by individual user.

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None.

FEDERAL REGISTER HISTORY:

June 26, 2014, 79 FR 36295.