SYSTEM NAME:
Strategic Programs (SP) 205 Training Records (October 30, 2015, 80 FR 66889)
SYSTEM LOCATION:
Training records are located at multiple locations:
Chenega Logistics, 6506 Loisdale Road, Suite 200, Springfield, VA 22150-1815.
Trident Training Facility, 2000 Thresher Avenue, Silverdale, WA 9838-2004.
Trident Training Facility, 1040 Georgia Avenue, Kings Bay, GA 31547-2150.
Each of the following Naval Commands will also retain the Training Records:
USS Ohio SSGN 726
USS Michigan SSGN 727
USS Florida SSGN 728
USS Georgia SSGN 729
USS Henry M. Jackson SSBN 730
USS Alabama SSBN 731
USS Alaska SSBN 732
USS Nevada SSBN 733
USS Tennessee SSBN 734
USS Pennsylvania SSBN 735
USS West Virginia SSBN 736
USS Kentucky SSBN 737
USS Maryland SSBN 738
USS Nebraska SSBN 739
USS Rhode Island SSBN 740
USS Maine SSBN 741
USS Wyoming SSBN 742
USS Louisiana SSBN 743
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All active duty naval personnel who are responsible for managing, operating, or maintaining the Strategic Weapon System (SWS) and Attack Weapon System (AWS).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records include name, Social Security Number (SSN), DoD ID Number, date of birth, place of birth, rate/rank, military status, mailing/home address, role (e.g. student, afloat administrator, and Manager afloat) Unique Identification Code (UIC), command name or command group, Corporate Enterprise Training Activity Resource System Identification (CeTARS ID), student course assignment, and transcript.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 1510.10C, Corporate Enterprise Training Activity Resource System; DoDI 1322.26, Development, Management and Delivery of Distributed Learning; and E.O. 9397 (SSN), as amended.
PURPOSE(S):
The Strategic Programs (SP) 205 Training Records system is designed to provide support and track the training progress of naval personnel (commissioned officers and enlisted) who manage, operate, and maintain Strategic Weapons System (SWS) and Attack Weapon System (AWS). To document and track the completion of and/or validate the training courses. To provide the status of the training to the commands, DoD training managers, and to the Navy personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy's compilation of system of records notices may apply to this system. The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Electronic storage media.
RETRIEVABILITY:
Name, SSN, DoD ID Number, command name or command group, UIC, and/or CeTARS ID.
SAFEGUARDS:
Physical access to the system is provided on a need-to-know and to Common Access Card (CAC) authorized and authenticated personnel. CAC authorization, assignment and monitoring are the responsibility of the functional training managers.
RETENTION AND DISPOSAL:
SP-205 Training Records are permanent. Cutoff at end of calendar year and transferred to the Washington National Records Center when 4 years old, and then transferred to the National Archives when 30 years old.
All third-party requests for disclosure of data from the SP-205 Training Records will be retained on board and destroyed when 2 years old. Deletion of individual records will be accomplished by erasing.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Strategic Systems Programs HQ, 1250 10th Street, Washington Navy Yard, DC 20347-5127.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of records contain information about themselves should address written inquiries to the Director, Strategic Systems Programs HQ, 1250 10th Street, Washington Navy Yard, DC 20347-5127.
The request should contain full name, date of birth, place of birth, SSN, DoD ID Number, mailing/home address and signature of the requester.
In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: “I declare [or certify, verify, or state] under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on [date]. [Signature]”
If executed within the United States, its territories, possessions, or commonwealths: “I declare [or certify, verify, or state] under penalty of perjury that the foregoing is true and correct. Executed on [date]. [Signature]"
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Strategic Systems Programs HQ, 1250 10th Street, Washington Navy Yard, DC 20347-5127.
The request should contain full name, date of birth, place of birth, SSN, DoD ID Number, mailing/home address and signature of the requester.
In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: “I declare [or certify, verify, or state] under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on [date]. [Signature]”
If executed within the United States, its territories, possessions, or commonwealths: “I declare [or certify, verify, or state] under penalty of perjury that the foregoing is true and correct. Executed on [date]. [Signature]”
CONTESTING RECORD PROCEDURES:
The Navy's rule for accessing records and for contesting contents and appealing initial agency determination are published in Secretary in the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
RECORD SOURCE CATEGORIES:
Individual, score reports, and Corporate Enterprise Training Activity Resource System Identification (CeTARS).
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
FEDERAL REGISTER HISTORY:
October 30, 2015, 80 FR 66889